Administrative Assistant

The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role.

• Detail-oriented Administrative Assistant to support multiple officers and associates in a fast-paced environment.
• Coordinate travel arrangements for senior staff including but not limited to ground transportation, flights, hotel accommodations, etc.
• Process timely and detailed expense reports via concur for employee reimbursement.
• Contact venues for lost or missing receipts as needed, follow up with expense processing on status of payments
• Schedule and coordinate meetings via outlook, provide officers availability as requested. Organize guest passes, catering, etc. if needed
• Answer, screen, and route telephone calls; respond to inquiries from internal and external clients and liaise with senior level individuals throughout the Firm.
• Communicate Firm policies/procedures to officers and associates regarding client entertainment
• Manage general office needs such as ordering supplies and mail distribution as requested

Requirements:

Extensive experience with Concur.

Minimum three years experience as an administrative assistant in finance industry preferred

Knowledgeable of Microsoft Office applications especially Outlook, Word and Excel

Excellent verbal communication and telephone skills

Detail-oriented, personable with a consistent positive attitude

Ability to work in a team environment and handle multiple tasks with little or no supervision

Familiarity with a corporate office environment in terms of professionalism,

Utilizes good judgement and discretion, maintains the highest level of confidentiality.