The University of Chicago
ARC/OSRF Executive Assistant
The University of Chicago, Chicago, Illinois, United States, 60290
This job was posted by https://illinoisjoblink.illinois.gov : For more information, please see: https://illinoisjoblink.illinois.gov/jobs/12406599 Department
BSD ARC-SRF - Animal Resource Center & Office of Shared Research Facilities
About the Department
The mission of the Animal Resources Center (ARC) is to assist investigators in performing their animal research while ensuring appropriate and humane care of all laboratory animals. The Animal Resources Center (ARC) at The University of Chicago is responsible for the use and care of all research animals on campus. The ARC manages 6 facilities and a business office. Its sections are as follows: husbandry, maintenance, operations, veterinary care, finance and administration. The unit merged with the Office of Shared Research Facilities managing all of the BSD cores on campus.
Job Summary
The job provides confidential and high-level office and location support activities by acting as a lead and coordinating the work of others. Identifies, enhances, and applies specific processes and procedures to maximize the efficiencies of the University to which the support is being provided. May ensure the correct functioning of facilities, office and/or business support services.
Perform advanced, diversified, and confidential administrative support for the Associate Dean for Basic Science Research, Research Resources and other leadership positions in the Animal Resources Center (ARC) and Office of Shared Research Facilities (OSRF). Relieve senior management of as much administrative detail as possible. Stay informed of activities relating to the unit and to University programs and initiatives, apprising the executive team of issues when deemed necessary. Coordinate information flow from ARC/OSRF and represent senior management to other University executives, other University offices and outside agencies.
Responsibilities
Manage the schedule and administrative load of the Associate Dean for Basic Science Research, Research Resources including organizing and managing email, meeting materials, and other information related to leading University research resources. Provide administrative support for ARC and the Shared Research Facilities to support daily operations and strategic planning. Work with external representatives in obtaining information regarding supplies and equipment, work with Finance group on procurement requirements for purchasing materials. Manage reconciliation with credit card purchases. Plan, organize, schedule and coordinate meetings, conferences, E4L events and other special events, ensuring the Associate Dean for Basic Science Research, Research Resources and the management team are prepared through compiling data, statistics, and other information and materials. Manage correspondence and other written materials/reports or data for the Associate Dean for Basic Science Research, Research Resources and other ARC/OSRF faculty/senior management. Triage incoming/outgoing information, coordinate information flow and act as resource person for information covering ARC/OSRF and other BSD and University offices. Write letters and correspondence for ADRR, assist with implementing new technology and initiatives, join meetings to provide meeting summaries and maintain action items for multiple committees. Resolve routine and complex internal/external inquiries, refer inquiries to the appropriate person and act as a liaison or resource person and follow-up to ensure complete and timely responses ensuring the management team is prepared for meetings and events. Responsible for working with faculty/senior management in identifying problems and resolving issues relevant to projects, meetings or events. Responsible for ensuring overall timely delivery and outcome of information flow for the unit. Provides confidential and high-level administrative support for a leader. Stays informed of activities relating to University programs and initiatives, apprising the leader of issues when deemed necessary. Coordinates information flow from leader\'s office to University. May staff Board of Directors meetings. Relieves leaders of administrative responsibilities. Initiates correspondence and other written materials under own signature or for signature of the leader. Triages emails and telephone calls for action. Resolves routine and complex inquiries. May act as liaison to Board of Directors. Prepare special reports and summaries, assists in managing daily operation of the office, and may assist in developing administrative goals and policies. Maintains the leader\'s calendar, exercising considerable discretion and judgment as to priorities and effective use of the leader\'s time. Coordinates special projects as directed by the leader. Prepares write ups for recommendations for operational and administrative problems. May manage a portion of the leader\'s budget, monitoring and reconciling accounts. Prepares financial and/or administrative reports. Performs other related work as needed.
Minimum Qualifications
Education:
Minimum requirements includ
BSD ARC-SRF - Animal Resource Center & Office of Shared Research Facilities
About the Department
The mission of the Animal Resources Center (ARC) is to assist investigators in performing their animal research while ensuring appropriate and humane care of all laboratory animals. The Animal Resources Center (ARC) at The University of Chicago is responsible for the use and care of all research animals on campus. The ARC manages 6 facilities and a business office. Its sections are as follows: husbandry, maintenance, operations, veterinary care, finance and administration. The unit merged with the Office of Shared Research Facilities managing all of the BSD cores on campus.
Job Summary
The job provides confidential and high-level office and location support activities by acting as a lead and coordinating the work of others. Identifies, enhances, and applies specific processes and procedures to maximize the efficiencies of the University to which the support is being provided. May ensure the correct functioning of facilities, office and/or business support services.
Perform advanced, diversified, and confidential administrative support for the Associate Dean for Basic Science Research, Research Resources and other leadership positions in the Animal Resources Center (ARC) and Office of Shared Research Facilities (OSRF). Relieve senior management of as much administrative detail as possible. Stay informed of activities relating to the unit and to University programs and initiatives, apprising the executive team of issues when deemed necessary. Coordinate information flow from ARC/OSRF and represent senior management to other University executives, other University offices and outside agencies.
Responsibilities
Manage the schedule and administrative load of the Associate Dean for Basic Science Research, Research Resources including organizing and managing email, meeting materials, and other information related to leading University research resources. Provide administrative support for ARC and the Shared Research Facilities to support daily operations and strategic planning. Work with external representatives in obtaining information regarding supplies and equipment, work with Finance group on procurement requirements for purchasing materials. Manage reconciliation with credit card purchases. Plan, organize, schedule and coordinate meetings, conferences, E4L events and other special events, ensuring the Associate Dean for Basic Science Research, Research Resources and the management team are prepared through compiling data, statistics, and other information and materials. Manage correspondence and other written materials/reports or data for the Associate Dean for Basic Science Research, Research Resources and other ARC/OSRF faculty/senior management. Triage incoming/outgoing information, coordinate information flow and act as resource person for information covering ARC/OSRF and other BSD and University offices. Write letters and correspondence for ADRR, assist with implementing new technology and initiatives, join meetings to provide meeting summaries and maintain action items for multiple committees. Resolve routine and complex internal/external inquiries, refer inquiries to the appropriate person and act as a liaison or resource person and follow-up to ensure complete and timely responses ensuring the management team is prepared for meetings and events. Responsible for working with faculty/senior management in identifying problems and resolving issues relevant to projects, meetings or events. Responsible for ensuring overall timely delivery and outcome of information flow for the unit. Provides confidential and high-level administrative support for a leader. Stays informed of activities relating to University programs and initiatives, apprising the leader of issues when deemed necessary. Coordinates information flow from leader\'s office to University. May staff Board of Directors meetings. Relieves leaders of administrative responsibilities. Initiates correspondence and other written materials under own signature or for signature of the leader. Triages emails and telephone calls for action. Resolves routine and complex inquiries. May act as liaison to Board of Directors. Prepare special reports and summaries, assists in managing daily operation of the office, and may assist in developing administrative goals and policies. Maintains the leader\'s calendar, exercising considerable discretion and judgment as to priorities and effective use of the leader\'s time. Coordinates special projects as directed by the leader. Prepares write ups for recommendations for operational and administrative problems. May manage a portion of the leader\'s budget, monitoring and reconciling accounts. Prepares financial and/or administrative reports. Performs other related work as needed.
Minimum Qualifications
Education:
Minimum requirements includ