Facilities and Events Manager

Job Summary

We are assisting the owner of a premier event location build their team with a highly organized and dynamic Facilities and Events Manager.  This dual-role position is responsible for managing the day-to-day facilities and events operations.  As the Events Manager, you will be responsible for selling event space, tracking and reporting sales, and providing on-site event management ensuring a seamless client experience. The ideal candidate will have a strong background in facilities management and event management, with exceptional organizational and communication skills.

Duties and Responsibilities

1\. Facilities Management:

• Oversee daily operations of all facilities, ensuring safety and functionality.
• Coordinate with vendors and service providers for maintenance, repairs, and improvements.
• Manage facility budgets, track expenses, and ensure cost-effective solutions.
• Develop and implement facility policies and procedures including development and implementation of emergency response plans and conduct safety drills.
• Maintain an up-to-date office floor plan.
• Ensure compliance with safety regulations, including OSHA standards and local building codes by conducting regular inspections.
• Serve as the primary contact for facility & tenant-related issues by addressing any inquiries, requests, and complaints promptly and efficiently.
• Develop and implement innovative strategies to foster tenant community engagement and communication.
• Schedule and organize tenant meetings, social events, and activities to enhance tenant relations and build a sense of community.
• Monitor receipt of rental payments and follow up on outstanding payments.
• Facilitate tenant move-ins and move-outs, including coordinating with IT and facilities teams.

2\. Event Management:

• Plan, organize, and execute company events, including meetings, conferences, workshops, and social gatherings, including, developing event timelines, budgets, and detailed plans.
• Manage event space reservations for external clients who wish to host their events at this premier location.
• Manage event logistics and execution, including venue booking, catering, audio-visual equipment, as well as, event rentals setup and breakdown, including decorations, tables, chairs, linens, and other equipment.
• Manage event registrations, invitations, and communications, when applicable.
• Maintain inventory records and perform equipment inspections.
• Address and resolve any issues that arise during the event, ensuring a seamless experience for attendees.
• Conduct post-event evaluations to gather feedback and assess the event's success, making recommendations for continuous improvements.
• Handle event-related payments, including invoicing and receiving payments from clients ensuring accurate record keeping.
• Actively seek bookings by promoting and marketing event rental space and following-up on all leads generated to drive sales and maximize revenue.
• Ensure managed events are compliant with safety and regulatory standards.

Required education, skills, and experience

• Bachelor's degree in Facilities Management, Event Planning, Business Administration, or related field.
• Minimum of 3-5 years of experience in facilities management, event management, sales, and/or marketing.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite and event management software i.e. Eventective.
• Ability to work independently and as part of a team.
• Attention to detail and problem-solving abilities.
• Flexibility to work evenings and weekends as needed based on event schedules.

Compensation:
$60,000 per year