Administrative Assistant Job at Cbc Trans Llc in Billerica

Benefits/Perks

Competitive Compensation

Paid Time Off

Career Growth Opportunities

Job Summary We are currently seeking a highly organized and detail-oriented Part-Time Administrative Assistant to join our team. The ideal candidate will have experience with QuickBooks invoicing and a strong background in administrative duties including but not limited to, experience with School Bus Transportation Contracts, and QuickBooks invoicing and Contracts for Out of District Students Transportation and Mckinney Vento Students. This position can be partially or Fully Remote and you will be working closely with our team to ensure smooth operations and accurate financial management.

Responsibilities

• QuickBooks Invoicing Monthly or whenever necessary:

• Create and send invoices to clients using QuickBooks.

• Track payments and follow up on overdue invoices.

• Maintain accurate records of all invoicing and payments.

• Initiate Contact with School Districts regarding Potential Contracts and Bids.

• Manage Students and Drivers Schedules for proper shift coverage.

• Administrative Duties:

• Manage and respond to emails and phone calls.

• Schedule and coordinate meetings and appointments.

• Prepare and maintain spreadsheets, reports, and other documents.

• Assist in managing company files and records.

• Handle other administrative tasks as needed to support the team.

• General Support:

• Provide support to other team members as needed.

• Assist in streamlining office processes and improving efficiency.

Other Responsibilities

Answer incoming phone calls and route them to the appropriate person

Schedule appointments and maintain a calendar

Organize meetings and take accurate minutes

Write emails, memos, and letters and distribute them appropriately

Contribute to company reports

Maintain an organized filing system

Develop, update, and maintain relevant office procedures

Qualifications

High school diploma/GED required, Associate’s degree or administrative training is preferred

Previous experience as an Administrative Assistant or in a similar position

Familiarity with standard office equipment such as printers and fax machines

Excellent computer skills and knowledge of Microsoft Word, Outlook, and PowerPoint

Highly organized with excellent time management skills and the ability to prioritize projects

Flexible work from home options available.