Secretary Job at Commander, Navy Installations in Honolulu

Summary This position is located at the Joint Base Pearl Harbor Hickam MWR Administration offices. The primary purpose of this position is to provide administrative and clerical support to the MWR Director, as well as multiple facilities throughout JBPHH. Responsibilities Major Duties and Responsibilities: Provides administrative and clerical support to the MWR Director, Deputy Director and/or equivalent. Receives and screens telephone calls and visitors, determines those which can be answered personally, and refers others as appropriate. Assembles background materials, reports and statistical data pertaining to meetings, briefings, etc. Prepares detail or summary reports of meetings. Makes arrangements for meetings including space and time and notifies those who are to attend of the topics to be discussed. Reviews incoming and outgoing correspondence for proper format, conformance with procedural instructions, grammar, and typographical accuracy. Prepares and types correspondence using established procedures. Edits correspondence for correct spelling, grammar, clarity of expression, accuracy and consistency of facts and appropriate tone. Reads incoming correspondence, publications, regulations and directives to identify points of interest for the Director and staff. Gathers data and compiles reports as needed. Establishes and maintains superior's office files. Handles matters of a confidential and sensitive nature. Makes travel arrangements for Director and prepares travel vouchers and reports. Support Purchases and Purchase requests. May provide advice to secretaries in subordinate branches concerning such matters as reports and correspondence. Maintains the Director's calendar. Performs other duties as assigned Requirements Conditions of Employment Qualifications Resumes must include information which demonstrates experience and knowledge, skills, and ability (KSAs) as they relate to this position. Applicants are encouraged to be clear and specific when describing their experience level and KSAs. A qualified candidate possesses the following: Three years of progressively responsible office experience which demonstrated possession of the knowledge, skills and abilities to perform the duties outlined above. Ability to communicate effectively both orally and in writing and to deal with people. Must be skilled in the use of a personal computer, various software programs. Must be a qualified typist. Education Additional Information Salary is dependent on experience and/or education. Some positions have special requirements. Selectee may be required to complete a one (1) year probationary period. Participation in Direct Deposit/Electronic Fund Transfer within the first 30 days of employment is required. We utilize E-Verify to confirm selectee's eligibility to work in the United States. Salary is dependent on experience and/or education. This announcement may be used to fill additional vacancies within 60 days of issuance of selection certificate. For positions requiring travel more than twice per year, selectee may be required to obtain and maintain in good standing a Government-issued Travel Card for official government travel purposes. Executive Order 12564 requires a Federal workplace free of illegal drugs. According to the Executive Order, all Federal employees are required to remain drug free throughout their employment. Commander, Navy Installations Command is a Drug-Free Federal Workplace. The use of illegal drugs will not be tolerated, and use of or intoxication by illegal drugs will result in penalties up to and including removal from Federal Service.