Secretary (OA) Job at Idaho State Job Bank in Boise

Secretary (OA) at Veterans Affairs, Veterans Health Administration in Boise, Idaho, United States Job Description Summary This position is located in Pathology and Laboratory Medicine Service, Boise VA Medical Center, Boise, ID. This position provides support to Pathology and Laboratory Service. The employee serves as the office manager and administrative assistant to the laboratory director/Chief and the laboratory manager at the Boise VA Medical Center, Pathology and Laboratory Medicine Service (PALMS). Responsibilities Major duties include, but are not limited to: Actively participates in the management of an organization by performing routine administrative and miscellaneous clerical work. Resolves problems associated with the administrative and clerical work of the office. Receives calls, greets visitors, and directs to supervisor or other staff members only those contacts needing their attention or action. Responds to routine and nontechnical requests for information such as status of reports, suspense dates for matters requiring compliance, and similar information readily available from the files. Receives and reviews all incoming mail for the organization and reviews outgoing mail for enclosures, dates, signature, complete addresses, and destinations. Maintains supervisor's calendar and schedules appointments/meetings upon own initiative based on personal knowledge of supervisor's workload, interests, commitments, and issues of importance. Composes correspondence on administrative support or clerical functions of the office. Establishes and maintains files; revises and disposes of files in accordance with governing regulatory procedures. Prepares laboratory bills for payment authorization. Maintain training records, interview staff for training needs and coordinates/schedules all training for staff through the Talent Management System (TMS). Serves as the Human Resource Customer Representative and preparer of the SF Form 52 for the purposes of recruitment, resignation, promotion, etc. Maintains timecards for both consultant and contract Pathologists and submits these to the Secretary of the Director for timely processing of pay. Transcribes pathology reports. Schedules autopsies and transport of remains to and from autopsy site. Gathers medical center death and autopsy data and prepares monthly autopsy reports for VA central office. Researches and resolves pathology reporting issues and problems. Performs other related duties as assigned. Work Schedule: Monday - Friday, 8:00am - 4:30pm Telework: Not Authorized Virtual: This is not a virtual position. Position To view full details and how to apply, please login or create a Job Seeker account