OFFICE SECRETARY II Job at State of Maryland in Somerset

Introduction

'Together, we are building a stronger Maryland.' - Governor Wes Moore Do you want to join a dynamic, innovative team? Join one of the State of Maryland's largest agencies, the Maryland Department of Public Safety and Correctional Services (DPSCS)! When you work at DPSCS, it's an opportunity to support and impact our large workforce, help ensure the public safety of Maryland's residents and change the lives of returning citizens. Visit our website to learn more about the work we dohttps://dpscs.maryland.gov/ The Department of Public Safety and Correctional Services (DPSCS) is seeking dedicated candidates to fill important roles within our department. We are one of the largest departments in Maryland with nearly 12,000 employees and a budget of more than $1 billion. In order to fulfill our mission of promoting safety, we have increased security at our institutions while leading the way in innovative restorative justice projects that will help offenders reintegrate into society upon release. As a member of the DPSCS team, you can have a fulfilling career, while also enjoying a wide range of benefits such as medical and dental coverage, paid time off (i.e. vacation, sick leave), becoming vested in the State pension, supplemental retirement options, and even joining the Maryland State Employees Credit Union.

GRADE

9

LOCATION OF POSITION

Somerset County 30420 Revells Neck Road Westover, Maryland 21890

POSITION DUTIES

Provides secretarial/clerical support to the Correctional Case Management Specialists, Supervisors, Office Supervisor and Housing Unit Managers at Eastern Correctional Institution.Each secretary in Case Management is required to know and perform each of the caseloads detailed below: Type and maintain approximately 1536 inmate caseloads utilizing Microsoft software, OCMS, OBSCIS and Inmate Data Manager. Secretaries are required to maintain approximately 786 confidential inmate base files at one given time. Daily filing in each section of base files. Breaking down base files and dividing into 2 or more files as deemed necessary. Typing letters, memos, notification of reclassification sheets, institutional entries, special visits, Job Bank/Dietary list using Microsoft Word. Correspond with internal and external customers regarding confidential inmate information.

MINIMUM QUALIFICATIONS

Education: Graduation from an accredited high school or possession of a high school equivalency certificate. Experience: Two years performing secretarial or clerical work involving typing duties. Notes: 1. Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education. 2. Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted at the rate of thirty credits for one year of experience for up to two years of the required experience. 3.Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration classifications or Administrative, Clerical, or Office Services specialty codes in the Administrative Support field of work on a year-for-year basis for the required experience.

DESIRED OR PREFERRED QUALIFICATIONS

1. Two years of experience performing clerical or secretarial duties in the public safety sector (Police or Corrections). 2. Two years of experience providing customer service.

SPECIAL REQUIREMENTS

Demonstrated ability to accurately type on a keyboard of a personal computer at a minimum of forty words per minute may be required, depending on the specific requirements of the position.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date.We will not consider information submitted after this date.Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on theeligible (employment) list for at least one year.

EXAMINATION PROCESS

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position.It is important that you provide complete and accurate information on your application.Please report all experience and education that is related to this position.

BENEFITS

As an employee of the State of Maryland, you will have access to outstanding benefits, including: health insurance, dental, and vision plans offered at a low cost. CLICK ON THIS LINK FOR MORE DETAILS:STATE OF MARYLAND BENEFITS Personal Leave - new State employees are awarded six (6) personnel days annually (prorated based on start date) Annual Leave - ten (10) days of accumulated annual leave per year Sick Leave - fifteen (15) days of accumulated sick leave per year Parental Leave - up to sixty (60) days of paid parental leave upon the birth or adoption of a child Holidays - State employees also celebrate at least twelve (12) holidays per year Pension - State employees earn credit towards a retirement pension

FURTHER INSTRUCTIONS

Online applications are highly recommended. However, if you are unableto apply online, the paper application and supplemental questionnaire maybe emailed to hr.recruitmentuser@maryland.gov or faxed to 410-484-5928. Paper application materials must be received in our office by the closing datefor the recruitment. If you are submitting additional information, the preferred method isto upload it with your application. All uploaded additional informationmust be received by the closing date and time. If you are unable to upload, please email the requested information to hr.recruitmentuser@maryland.govreferencing the recruitment number in the subject line, or fax to410-484-5928(providing a cover sheet with your contact information, recruitment name, recruitment number and the number of pages faxed). Onlyadditional materials that are requested will be accepted for thisrecruitment. For questions regarding this recruitment, please contact the Departmentof Public Safety and Correctional Services, HRSD-Recruitment Division at410-585-3999. Terrayl Goode Terrayl.Goode@maryland.gov If you are having difficulties with submitting your onlineapplication, please contact the DBM Recruitment and Examination Division atApplication.Help@maryland.gov or 410-767-4850. We thank our Veterans for their service to our country. People with disabilities and bilingual candidates are encouraged to apply. As an equal opportunity employer, Maryland is committed torecruiting, retaining, and promoting employees who are reflective of theState's diversity.