The Regents of the University of California on behalf of their Los Angeles Campu

Special Instructions to Applicants

The HR Generalist 2 provides comprehensive human resources and payroll support to a diverse range of clients within the HR and Payroll Operations Center (HRPOC), including Housing & Hospitality, Facilities Management, Information Technology Services, and Events & Transportation. This role is responsible for coordinating complex onboarding workflows for high volumes of new hires, rehires, promotions, and transfers, while ensuring compliance with federal, state, UC, and UCLA personnel policies and procedures. Additionally, the HR Generalist manages a high volume of HR inquiries from client department employees, HR partners, managers, and supervisors, offering guidance on various personnel processes. The position also requires researching, organizing, and maintaining confidential information for employee relations and labor negotiations, organizing personnel and payroll records, and initiating payroll actions for personnel transactions. The HR Generalist 2 engages in developing and implementing administrative and operational processes to improve efficiency and productivity, and also serves as a backup for purchase order preparation. The role involves coordinating the onboarding process for all staff within the HRPOC client base, and developing departmental resources and training materials. The incumbent must ensure all work complies with established policies, procedures, collective bargaining agreements, and directives from Campus Human Resources. The HR Generalist 2 must independently prioritize tasks in a dynamic work environment with frequent interruptions, maintain up-to-date procedures, handle sensitive documents with urgency, and ensure strict confidentiality. Strong verbal and written communication skills are essential for interacting effectively with a wide range of stakeholders.

This position will have a hybrid schedule, a mix of onsite and some remote work days. This is subject to change based on the operational needs of the department.

Department Summary

Campus Human Resources provides a full range of human resource management services through its various units, including Health and Welfare Benefits, Compensation and Classification, Personnel Policy development and compliance, Employee and Labor Relations, Talent Acquisition and Workforce Planning, HR Information Systems, the Staff and Faculty Counseling Center, Learning and Organizational Development and the HR & Payroll Operations Center. The HR & Payroll Operations Center provides human resources and payroll services to a diverse client pool and assists with ongoing campus initiatives and special projects.

Position Summary

UCLA, Campus Human Resources is seeking a Human Resources Generalist to join its HR & Payroll Operations Center team. As a Human Resources Coordinator, you will provide comprehensive human resources and payroll support for a diverse range of HR and Payroll Operations Center (HRPOC) clients. This is an exciting opportunity to contribute to one of the world's leading public research universities and make a meaningful impact in higher education.

Salary & Compensation

*UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits.

Qualifications

1. Previous work experience in a HR environment. (Preferred)
2. Ability to interact on a one-on one-basis using appropriate vocabulary and grammar to convey information accurately to all levels of staff and with individuals from various social, cultural and educational background by phone or in person interactions. (Required)
3. Ability to maintain equanimity and confidentiality regarding sensitive issues in a high-volume public contact office where hostility and misunderstandings may arise. (Required)
4. Skill in working independently with minimal direction, in setting priorities and schedules and in identifying and adhering to departmental objectives. (Required)
5. Ability to work a flexible schedule, as dictated by operational needs; some overtime may be required. (Required)
6. Skills in basic math (add, subtract, multiply, divide) to perform mathematical or computational operations. (Required)
7. Demonstrated knowledge of PCs in a Windows based environment. Knowledgeable of business software such as Outlook, Excel, and Word. (Required)
8. Ability to use employee based databases and applications to research information and run reports. (Required)
9. Skill in sound time management including prioritizing assignments to complete work in a timely manner. Flexibility with changes in workload, under pressure of deadlines, competing requirements, heavy workload and constant interruptions. (Required)
10. Ability to establish and maintain cooperative working relationships with staff, department representatives and management in a high volume public setting. (Required)
11. Skill in writing concise, logical, grammatically correct reports, routine business correspondence and office procedures. (Required)
12. Ability to obtain certificate as fingerprint roller. (Required)
13. Demonstrated ability to analyze policies and procedures and determine compliance of existing procedures and guidelines. (Required)

Education, Licenses, Certifications & Personal Affiliations

1. High School Diploma or equivalent combination of education and certification/training and/or experience (Required)

Special Conditions for Employment

1. Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.
2. Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.

Schedule

8:00 a.m. to 5:00 p.m.

Union/Policy Covered

99-Policy Covered

Complete Position Description

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