HR Processing Specialist II Job at Commonwealth of Massachusetts in Chelsea

An Official website of the Commonwealth of Massachusetts

ALERT

Effective January 25, 2024, Executive Order #627 cements the Commonwealth's well-established practice of skills-based hiring, paving the way to a more equitable hiring process. The Commonwealth is committed to ensuring a diverse and inclusive workplace where all employees feel respected, valued, and empowered to serve our citizens. Join us today!

Job Description - HR Processing Specialist II (24000AAM)

Agency Overview:

The Department of Revenue's core mission is to collect the revenues required to support the business of the Commonwealth, to make a difference in the lives of children by enforcing the financial responsibilities of parenthood, and to assist Massachusetts cities and towns in sound and efficient fiscal management. Our vision is to conduct our operations in a manner that inspires public confidence in government by administering and enforcing tax, child support and municipal finance laws in ways that are innovative, customer-focused, and transparent.

Position Summary:

The Human Resources Bureau at the Massachusetts Department of Revenue (DOR) is looking for a highly motivated and enthusiastic candidate to join our team. We are looking for an HR generalist who will be a key utility player in our fast-paced environment. This is a great opportunity for someone who is a self-starter, capable of managing competing priorities and is eager to gain a variety of skills.

Duties & Responsibilities (include but are not limited to):

• Administer, review and process personnel actions (e.g., new hires, promotions, demotions, etc.) utilizing the MassCareers job posting system, conducting research of personnel histories, tracking service dates, and updating the state personnel administration system (HRCMS).
• Research and determine vacation, department and state service dates and correct leave plans for employees by reviewing their employment history. Update changes in HRCMS.
• Implement salary adjustments (e.g., technical pay increases, collective bargaining increases, arbitration decisions, settlement agreements, classification adjustments, etc.) by conducting research of personnel histories, calculating salary modifications; updating HRCMS and by coordinating retroactive payments with the payroll unit in accordance with the laws, policies and contractual requirements.
• Administer 03/07 credible service requests by corresponding with DOR employees and other agencies to collect service information and verification, by preparing paperwork for appointing authority approval and by updating data accordingly.
• Review, verify and provide the State Retirement Board with salary history data for retiring employees.
• Generate and prepare reports as required from personnel databases/Microsoft Office to respond to requests for personnel information.
• Confer with agency staff to exchange information, coordinate efforts, and obtain information concerning policies and procedures. Makes recommendations to improve policies and procedures. Draft program guidelines and procedures.
• Respond to all employee and management questions on the above functions.
• Participate in projects to support business operations and strategies.
• Proficiency in the Commonwealth's personnel administration systems, (HRCMS and CIW) and VISIO is a plus.

As part of the Future of Work initiative, the agency has adopted a hybrid work model. Hybrid work is a mix of in-office work and telework. This position will work remotely some days and in-person on other days.

An external candidate recommended for a position with the Department of Revenue will be subject to a background check that includes checks for: state and federal tax compliance; child support compliance; education verification; Massachusetts CORI checks; criminal background checks in state(s) of current and previous residence/employment; validation of eligibility to work in the United States; and national fingerprint-based criminal background checks.

Qualifications

First consideration will be given to those applicants that apply within the first 14 days.

Minimum entrance requirements:

Applicants must have at least (A) three years of full time, or equivalent part-time, professional experience in personnel work, or (B) any equivalent combination of the required experience and the substitutions below.

Substitutions:

• A Bachelor's degree or higher may be substituted for a maximum of two years of the required experience.*
• Graduate degree with a major in Personnel Management, Personnel Administration or Public Administration may be substituted for the required experience*

*Education toward such a degree will be prorated on the basis of the proportion of the requirements actually completed.

When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you, your loved ones, and your future.

Executive Order #595: As a condition of employment, successful applicants will be required to have received COVID-19 vaccination or an approved exemption as of their start date. Details relating to demonstrating compliance with this requirement will be provided to applicants selected for employment. Applicants who receive an offer of employment who can provide documentation that the vaccine is medically contraindicated or who object to vaccination due to a sincerely held religious belief may make a request for exemption.

An Equal Opportunity / Affirmative Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply.

The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law. Research suggests that qualified women, Black, Indigenous, and Persons of Color (BIPOC) may self-select out of opportunities if they don't meet 100% of the job requirements. We encourage individuals who believe they have the skills necessary to thrive to apply for this role.

Primary Location

United States-Massachusetts-Chelsea-200 Arlington Street

Job

Human Resources

Agency

Department of Revenue

Schedule

Full-time

Shift

Day

Job Posting

Number of Openings: 1

Salary: 70,278.52 - 102,279.58 Yearly

If you have Diversity, Affirmative Action or Equal Employment Opportunity questions or need a Reasonable Accommodation, please contact Diversity Officer / ADA Coordinator : Allan Motenko - 6176263410

Bargaining Unit : 06-NAGE - Professional Admin.

Confidential : No

Potentially Eligible for a Hybrid Work Schedule : Yes