AmeriPharma is hiring: Executive Assistant in Laguna Hills

About AmeriPharma

AmeriPharma is a rapidly growing healthcare company where you will have the opportunity to contribute to our joint success on a daily basis. We value new ideas, creativity, and productivity. We like people who are passionate about their roles and people who like to grow and change as the company evolves.

AmeriPharma’s Benefits

• Full benefits package including medical, dental, vision, and life that fits your lifestyle and goals.
• Great pay and general compensation structures.
• Employee assistance program to assist with mental health, legal questions, financial counseling, etc.
• Comprehensive PTO and sick leave options.
• 401k program.
• Plenty of opportunities for growth and advancement.
• Company sponsored outings and team-building events.
• Casual Fridays.

Job Summary

As an Executive Assistant at Harper’s Pharmacy, Inc., you will be responsible for providing high-level administrative support to one or more Executive(s)/Officer(s) at AmeriPharma. This role requires exceptional organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. The Executive Assistant will be responsible for facilitating seamless communication, managing schedules, written correspondence/email management, and ensuring smooth operations for the Executive and/or the Executive team.

Duties and Responsibilities

• Manage and coordinate complex calendars, scheduling meetings, appointments, and travel arrangements for executives.
• Prepare and organize documents, reports, and presentations for meetings.
• Act as a liaison between executives and internal/external stakeholders, maintaining professionalism and confidentiality.
• Assist in project management, tracking deadlines, and ensuring timely completion of tasks.
• Handle correspondence, including emails, phone calls, and mail, prioritizing responses and actions as needed.
• Maintain and organize files and records, both digital and physical, ensuring easy retrieval and compliance with company policies.
• Conduct research and compile information to support decision-making processes.
• Assist with event planning and coordination for company meetings and functions.
• Perform other administrative tasks as required to support the executive team.

Required Qualifications

• 4+ years of experience as an executive/administrative assistant, secretary, or in a similar administrative role.
• Excellent verbal and written communication skills, with the ability to interact professionally with executives, staff, and external partners.
• Understanding of and commitment to maintaining confidentiality (e.g., proprietary information, business/trade secrets, business plans, financial information, etc.) in accordance with HIPAA, HITECH, and other applicable regulations.
• Ability to prioritize tasks and manage time effectively in a fast-paced environment.
• Strong organizational and multitasking abilities, with a keen attention to detail.
• Professional demeanor in both appearance and communication.
• Knowledge of international or cultural differences.

Education and Experience Requirements

• Bachelor's degree in Business Administration, Healthcare Administration, Communications, Legal, or related fields.
• Demonstrates commitment to ethical practices and integrity in all professional interactions.
• Maintain a professional demeanor in both appearance and communication, fostering a respectful and positive workplace atmosphere.

Preferred Qualifications

• Experience in a healthcare setting or familiarity with healthcare operations.
• Certification as a Professional Administrative Assistant (PAA) or similar credential.
• Multilingual.

Non-Compete Obligation

As a material condition of employment, the Executive Assistant understands and agrees that, during the term of their employment, they shall not engage in any paid or unpaid consulting, employment, advisory, or other services for any person, business, or entity that competes or may reasonably be perceived as competing with Harper’s Pharmacy, Inc. within the same industry or lines of business.

AmeriPharma’s Mission Statement

Our goal is to achieve superior clinical and economic outcomes while maintaining the utmost compassion and care for our patients. It is our joint and individual responsibility to demonstrate to our patients, prescribers, colleagues, and others that We Care!

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is continuously required to sit and talk or hear. The employee is occasionally required to stand; walk; use hands to finger, handle, or feel objects; reach with hands and arms; and stoop, kneel, crouch, or crawl. The employee must regularly lift and/or move up to 20 pounds and occasionally lift or move up to 30 pounds.

EEO Statement

The above statements are intended to describe the work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required. The duties and responsibilities of this position are subject to change, and other duties may be assigned or removed at any time. AmeriPharma values diversity in its workforce and is proud to be an AAP/EEO employer. All qualified applicants will receive consideration for employment without regard to race, sex, color, religion, sexual orientation, gender identity, national origin, age, protected veteran status, or based on disability or any other legally protected class.

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