Executive Assistant Job at Cx2 in El Segundo

CX2 is a next-generation defense technology company founded to deliver spectrum dominance for the United States and our allies. CX2’s AI-enabled hardware and software platforms detect, disrupt and defend the electromagnetic spectrum across land, air, sea and space domains.

We are seeking an Executive Assistant to assist our growing early-stage defense company. Our EA will be working directly with our founders, managing calendars, handling communications, coordinating travel arrangements, preparing documents, and overseeing various administrative tasks.

This role will require strong organizational skills and an ability to handle confidential information with discretion. This person will essentially act as a key point of contact for the founders and ensure their day-to-day operations run smoothly.

This position requires a daily in-office presence at our headquarter location in El Segundo.

• Calendar Management: Managing schedules, scheduling meetings, appointments, and prioritizing important matters.
• Communication Management: Answering phone calls, managing emails, drafting correspondence, and filtering incoming communications.
• Travel Arrangements: Booking travel, arranging accommodations, and managing itineraries.
• Document Preparation: Creating presentations, reports, memos, and other documents as needed.
• Meeting Coordination: Setting up meetings, preparing agendas, taking minutes, and distributing follow-up information.
• Onsite Visits: Assisting teams with hosting onsite visitors, ensuring NDAs are on file, coordinating visits, preparing any special accommodations needed pre- or post-meeting(s), sending out reminders and recaps.
• Expense Reports: Tracking and submitting expenses as requested.
• Project Assistance: Supporting on special projects as assigned.
• Office Management: Working with Operations Lead, responsible for assisting with ordering office supplies, managing office logistics, and coordinating with other departments on needs.
• Confidentiality: Maintaining confidentiality of sensitive information, including proprietary documentation.

• A minimum of 3 to 5 years administrative experience, preferably within a fast-paced environment.
• Excellent communication skills, both written and verbal.
• Strong organizational and time management skills.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Google Docs.
• Ability to prioritize tasks and manage multiple demands.
• Discretion and ability to handle confidential information.
• Detail-oriented and accuracy in work.
• High School diploma required; Bachelor's Degree preferred.
• Must be able to be onsite in El Segundo, CA daily; local candidates strongly preferred (no relocation offered).

• To conform to US Government Regulations, applicant must be a (i) U.S. Citizen or National, (ii) U.S. lawful, permanent resident (aka green card holder), (iii) Refugee under 8 U.S.C § 1157, or (iv) Asylee under 8 U.S.C. § 1158, or be eligible to obtain the required authorizations from the U.S. Department of State. Note: Those currently on OPTs and/or H1Bs do not currently qualify for ITAR. Learn more about the ITAR here.

• Ability to work extended hours and/or weekends as needed for mission-critical deadlines.

• Start-up experience highly desirable.
• Bookkeeping/some basic accounting experience a strong plus.
• Prior experience supporting multiple executives at once preferred.
• Experience with Confluence, Sharepoint, Drive, Asana, Slack and other collaborative tools highly desirable.

• Competitive salary, stock options and benefits, including health, vision and dental.
• Generous PTO + most Federal Holidays observed.
• Professional growth and development opportunities.
• Collaborative and inclusive work environment.
• Access to the latest tools and technologies.

CX2 is a next-generation defense technology company, headquartered in El Segundo, California. Our mission is to secure spectrum dominance for the United States and our allies, by building AI-enabled hardware and software platforms to detect, disrupt and defend the electromagnetic spectrum across land, air, sea and space. Founded by a team of veteran entrepreneurs, with backgrounds from Meta, SpaceX, Epirus and a16z, we are backed by the leading venture investors in the defense ecosystem.

All qualified applicants will be treated with respect and receive equal consideration for employment without regard to race, color, creed, religion, sex, gender identity, sexual orientation, national origin, disability, uniform service, Veteran status, age, or any other protected characteristic per federal, state, or local law, including those with a criminal history, in a manner consistent with the requirements of applicable state and local laws, including the CA Fair Chance Initiative for Hiring Ordinance.

To view CX2's privacy policy, please visit: https://www.cx2.com/privacy