Sidley Austin LLP is hiring: Legal Secretary in San Francisco

Summary

A legal secretary assists lawyers and other legal personnel with various administrative details, coordinates and maintains effective office procedures and efficient workflow, follows policies and procedures set by the Firm, and establishes and maintains harmonious working relationships with all personnel, clients, vendors, and guests of the Firm.

Duties and Responsibilities

• Types, formats, edits, and finalizes documents, including correspondence, memoranda, and standard legal documents for both transactional and litigation clients, in accordance with the Firm's document formatting standards using standard computer software specific to the legal industry.
• Manages multiple lawyer assignments and organizes clerical functions and workflow to meet administrative and client needs.
• Manages the onboarding of new clients from processing conflicts to the assignment of billing information, working with various Firm departments and resources to complete engagement processes in an expedited and accurate manner.
• Enters, proofreads, and posts lawyers' time entries, ensuring compliance with client billing requirements and timeliness in accordance with Firm policy.
• Coordinates travel arrangements, including air, hotel, and ground transportation for lawyers and clients, and processes lawyers' travel expenses.
• Proofreads all documents and correspondence to ensure accuracy of copy, grammar, punctuation, and syntax.
• Receives and screens telephone calls, conference calls, and messages to lawyers, clients, and staff as directed. Works with various audio and video software to calendar and create calls on behalf of assignments.
• Processes incoming and outgoing mail and distributes it upon receipt as directed.
• Coordinates conferences, meetings, and appointments for lawyers and clients both in person and via remote options, scheduling conference rooms and food service as required using specific Firm software and procedures.
• Maintains calendars, contacts, and client information through specific Firm software and procedures.
• Works with other Firm departments and resources to coordinate and complete tasks necessary for managing multiple responsibilities and assignments.
• Coordinates client billing with billing services as directed.
• Maintains a safe and unobstructed work area, including a neat and well-organized desk, demonstrating safe work practices.
• Maintains accuracy of electronic and hardcopy client files daily through the Firm’s document management system and various electronic repositories for client materials in accordance with standards set by the Records Management Center.
• Performs other work-related duties as assigned or as judgment or necessity dictate.
• Participates in all Firm-required training and team meetings as required.

Target Salary Range

$93,000 - $111,000 if located in San Francisco

Qualifications

To perform this job successfully, an individual must be able to perform the Duties and Responsibilities above satisfactorily and meet the requirements listed below, which are representative of the minimum knowledge, skill, and/or ability required. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of the job. If you need such accommodation, please email staffrecruiting@sidley.com (current employees should contact Human Resources).

Education and/or Experience:

Required:

• High school diploma or general education degree (GED)
• Three or more years of related work experience and/or training; or equivalent combination of education and experience
• Working knowledge of the Microsoft Office Suite, legal terminology, and standard document formatting
• Types accurately at a minimum of 60 wpm
• Thorough understanding of civil litigation discovery and docketing processes
• Experience with State and Federal court filings, including ECF
• Experience collaborating with support staff

Other Skills and Abilities:

• Strong organizational skills
• Strong attention to detail
• Good judgment
• Strong interpersonal communication skills
• Strong analytical and problem-solving skills
• Able to work harmoniously and effectively with others
• Able to preserve confidentiality and exercise discretion
• Able to work under pressure
• Able to manage multiple projects with competing deadlines and priorities

Sidley Austin LLP is an Equal Opportunity Employer.