Secretary, 1199SEIU UHWE Job at Service Employee Intl. Union in Boston

• Greets staff members and visitors courteously, identifies their needs, and directs them to the proper person and/or office;
• Answers telephone, screens calls, takes messages, and routes calls to the appropriate party. Notifies staff of member needs.
• Sends mailgrams and facsimiles.
• Maintains grievance tracking system and mails out intent to grieve letters to employers and members with copies to organizers.
• Maintains payroll information such as scheduled time off, absentee, vacation, and sick time for Organizing and Administrative staff, compiles the information, and forwards it to the Staff Support Department on a weekly basis for payroll processing.
• Receives, logs, stamps, sorts, and distributes mail to the appropriate party;
• Prepares computer-generated correspondence for Vice Presidents and Organizers;
• Creates general flyers and may prepare presentation materials such as leaflets, etc.
• Processes mailing requests for Chapter meetings, Delegate meetings, and negotiations;
• Prepares, submits, and follows up on check voucher requests;
• Maintains and orders office supplies;
• Relieves the Executive Secretary when required.
• Delivers and picks up materials as needed.
• Maintains a Daily Work Activity log of work performed.
• Performs administrative duties such as copying, faxing, and filing documents; performs other related duties as assigned.

Qualifications:

- High school diploma or its equivalent.

- At least 2 to 5 years of secretarial experience.

- Strong computer skills with proficiency in Word, Access, and Email.

- Typing skills of 50 words per minute.

- Excellent verbal and written communication skills.

- Ability to maintain a good working relationship with all co-workers, members, and the general public.

- Ability to organize work assignments.

- Ability to work independently and carry out assignments to completion with minimum instructions.

- Ability to work overtime when required.

GENERAL INFORMATION:

The above statements are intended to describe the general nature and level of work being performed by persons assigned to this title. They do not include all job duties performed by employees in the title, and every position does not necessarily require the same duties.

All interested persons meeting the minimum qualifications are encouraged to submit a resume and cover letter to jobs@1199.org. 1199/SEIU is an equal opportunity employer.