Marion Independent School District is hiring: Middle School Principal Secretary

Job Title: Building Secretary

Reports to: Building Principal

Date Revised: August 2021

Basic Function: To assure the smooth and efficient operation of the school office so that the office can have a maximum positive impact on the education of children can be realized. Promote the overall mission of the school system, and work to maximize the educational opportunities available to each student.

Essential Functions:

1. Act as secretary and receptionist for the Principal and Associate Principal performing any duty delegated by any of them.
2. Book meeting rooms, set up conference calls and take messages and minutes during meetings.
3. Coordinates a variety of programs and activities (e.g. meetings, site in-service day activities, workshops, ceremonies, dances, luncheons, field trips, etc.) for the purpose of delivering services.
4. Performs routine services such as filing, typing, and duplicating materials for the Principal.
5. Types letters, memoranda, reports, bulletins, forms, etc.
6. Answers telephone, tending routine inquiries; refers calls when needed.
7. Assist the Principal or designee and staff in handling interruptions and emergencies, calling for assistance when needed.
8. Sorts teachers’ mail and distributes same in mail boxes.
9. Organizes supplies and instructional materials for distribution to teachers.
10. Keeps office supplies in order; requisitions materials upon faculty request.
11. Keeps accurate data on personnel absences and records for substitute teachers.
12. Check substitute system daily and assist substitute teachers with paperwork.
13. Operates office equipment incidental to clerical duties.
14. Adds and deletes non-consumables for district-wide inventory.
15. Maintain a log of visitors to the school.
16. Attends to all student needs.
17. Process building purchase orders in conjunction with Central Office.
18. Responsible for arranging substitutes for any faculty who is absent.
19. Work cooperatively with staff in other offices with the completion of large or time sensitive projects or emergencies.
20. Display ethical and professional behavior in working with everyone who communicates or is associated with the office. Serve as a role model for students and staff in demonstrating positive attitudes, appropriate attire and grooming, accepting responsibility, and an effective work ethic.
21. Protect confidentiality of records and information about students and staff, and use discretion when sharing any such information within legal confines.
22. Maintain positive attitude with students, staff, parents, and visitors.
23. Perform any duties and responsibilities that are within the scope of employment, as assigned by the Principal or designee, and not otherwise prohibited by law or regulation.

Specifications/Qualifications:

Education & Experience:

1. Previous clerical experience preferred
2. OSHA required certificate
3. Background Check

Physical Requirements:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to stand; walk; use hands and fingers to handle and/or feel objects, tools or controls; talk and hear. The employee frequently must squat, stoop or kneel, reach above the head and forward. The employee continuously uses hand strength to grasp items. The employee will frequently bend or twist at the neck and trunk more than the average person while performing the duties of this job. The employee must frequently lift and/or move up to 50 pounds. The employee will sometimes push/pull items such as tables and carts. Specific vision abilities required by this job include close vision, color vision and the ability to adjust focus while supervising students and working with computers, written materials, reports, assessment data, etc.

Working Conditions:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment can vary based on activities taking place. The position requires the commitment of professional working hours that may require the employee to extend beyond a typical eight hour workday. The employee will frequently work in different areas of the classroom including in/at desks, on or near the floor, standing, in movement while supervising indoor and outdoor activities, etc. The employee will usually work in indoor temperatures but will work outdoors when supervising students outside of the classroom.

The statements contained herein describe the scope of responsibility and essential functions of this position, but should not be considered to be an all-inclusive listing of work requirements. Individuals may perform other duties as assigned. Nothing in this job description restricts the Board’s right to assign or reassign duties and responsibilities to this job at any time unless restricted by law or a negotiated contract.

The Marion Independent School District is an EEO/AA employer.