Secretary 7-E8 (Coastal Management Program Unit) Job at State of Michigan in Lan

This position provides secretarial support to the supervisor and staff of the Coastal Management Program Unit (CMPU), Field Operations Support Section (FOSS), Water Resources Division's (WRD). This position additionally provides support to the Licensing and Technology Support Unit (LATSU) and serves as backup to the FOSS secretaries, as needed.

Responsibilities include:

1. Reviewing and preparing correspondence, reports, and other documents.
2. Processing incoming and outgoing mail.
3. Maintaining files.
4. Scheduling meetings and making travel arrangements.
5. Fulfilling Freedom of Information Act (FOIA) requests.
6. Providing information in response to customer inquiries.
7. Occasionally proctoring certified operator exams.
8. Assisting staff with processing federal grants issued by the CMPU, which includes reviewing and preparing grant agreements, amendments, applications, and reports.
9. Ensuring templates and information are kept up to date.
10. Providing secretarial support to other staff in the FOSS when needed.
11. Processing the WRD's incoming and outgoing mail and answering the WRD's main telephone line on a rotating schedule with other clerical staff in the WRD.

Education
Educational level typically acquired through completion of high school.

Experience

Secretary 7:
Two years of office experience involving administrative support practices, including one year equivalent to 6-level administrative support experience.

Secretary E8:
Three years of office experience involving administrative support practices, including one year equivalent to experienced-level administrative support work or equivalent to a Secretary 7 or Legal Secretary 7.

ABOUT EGLE:
The Department of Environment, Great Lakes, and Energy's (EGLE) mission is to protect Michigan's environment and public health by managing air, water, land, and energy resources.

At the Department of Environment, Great Lakes, and Energy, we are passionate about protecting human health and Michigan’s land, water, and energy resources. We are equally passionate about creating a positive, professional, and supportive work environment where we value our differences and are committed to being open and respectful of all our employees and the public we serve. Our unique backgrounds and experiences make us better equipped to equitably deliver impactful environmental outcomes in the interest of all of Michigan’s residents.

Please attach a cover letter that indicates why you are the best candidate for this position. Failure to do so may result in your application being screened out.

The work location of this position will be Lansing, MI. However, the selected candidate may be eligible for a hybrid work schedule (combination of remote and in-person). Employees approved for schedules that include remote work must complete that work within Michigan. Relocation expenses are not reimbursed. When working remote, employees must use a designated workspace that is safe and professionally appropriate, allows for privacy, minimizes distractions, and includes secure internet access. Details regarding work location and schedule options for this position may be discussed during the interview process.

For our purposes, "Official Transcripts" must contain the college/university name and address, the degree conferred and date granted, coursework completed (especially if no degree granted), and the Registrar's signature and/or seal.

Information provided in your application, resume, cover letter, transcripts, and any other documentation provided will be used to verify responses to the supplemental questions. Unsupported responses may not be considered further.

Your application for any position does not guarantee that you will be contacted by the Department/Agency for further consideration. Only those applicants interviewed will be notified of the results.

View the entire job specification at:
http://www.michigan.gov/documents/Secretary_13143_7.pdf