Executive Assistant Senior - Directors Office Job at UNC REX Healthcare in Chape

Description

Become part of an inclusive organization with over 40,000 diverse employees, whose mission is to improve the health and well-being of the unique communities we serve.

Summary:
Serves as primary assistant to a Vice President, Senior Vice President or Chief Officer. Anticipates needs related to schedules and activities and provides administrative support to fulfill perceived needs.

Responsibilities:

1. Serves as primary assistant to an Associate Vice President, Vice President, Senior Vice President, President or UNCHCS officer. Anticipates needs related to schedules and activities and provides administrative and/or clerical support to fulfill perceived needs.
2. Communicates, follows up and acts as a liaison with department directors regarding project and report data due to Vice President. Ensures agenda, PowerPoint and documents for discussion are distributed in advance to meeting attendees. Prepares and distributes minutes of meetings.
3. Screens telephone calls, visitors and appointments. Provides information or refers appropriately. Opens, reads and screens mail addressed to supervisor. Responds to routine correspondence as instructed. Responds to email as instructed.
4. Schedules calendar commitments for directors and executives. Arranges meetings, conferences and travel logistics for executives and officials. Schedules high-level executives.
5. May occasionally assist VPs with directors' budget.
6. Organizes supervisor’s files (electronic and paper). Ensures materials are readily accessible and that file maintenance is current. Maintains confidentiality of information.

Education Requirements:

• High School diploma or GED

Licensure/Certification Requirements:

• No licensure or certification required.

Professional Experience Requirements:

• Four years of high-level administrative/office management experience; preferably in support of a vice-president or president of an organization.

Knowledge/Skills/and Abilities Requirements:

• Microsoft products: Outlook, Word, PowerPoint, communication and computer skills, time management, technical skills, calendar management, and meeting planning