The Wonderful Company LLC is hiring: Recruiting Operations Coordinator in Los An

The Wonderful Company | Los Angeles, CA | Administrative support | Associate | Full-time | Job ID: REF5150R

You may know us as FIJI Water, POM Wonderful, JUSTIN Wine, Teleflora and Halos Citrus, but we’re all Wonderful – and we have a great opportunity for a Recruiting Operations Coordinator to join our dynamic and strategic Talent Acquisition team. We’re looking to make the world a healthier place through an uncompromising commitment to the well-being of our employees and their families. We foster a collaborative workforce that encourages an entrepreneurial spirit and openness to change.

We are seeking a detail-oriented and analytical Recruiting Coordinator to join our talent acquisition team. In this role, you will play a critical part in optimizing recruitment processes, managing Applicant Tracking System (ATS) operations, and providing actionable insights through detailed reporting and analytics. Your expertise will enhance recruitment operations and provide data-driven insights to support our goals.

We work in a hybrid model – in the office on Monday, Tuesday, and Wednesday with an option to work remotely on Thursday and Friday.

Job Description

Recruitment Operations Support:

• Open new requisitions and enter candidates into the Applicant Tracking System SmartRecruiters (ATS).
• Coordinate and schedule interviews, communicate with candidates, and ensure a seamless interview experience.
• Prepare offer letters, confidentiality agreements, background, and reference checks.
• Prepare recruiting closeout documentation for new hire transition to Human Resources.
• Assist in the development and documentation of recruiting processes, workflows, and best practices, supporting our global recruitment teams.

ATS Management:

• Assist with the configuration, maintenance, and optimization of SmartRecruiters to support end-to-end recruitment workflows.
• Train team members on ATS functionalities and troubleshoot system issues across the enterprise.
• Ensure accurate and up-to-date data entry and integrity within the ATS.
• Help identify areas for improving workflows by gathering feedback and tracking issues.
• Support the implementation of new tools or updates to existing systems.

Reporting and Analytics:

• Develop and maintain regular recruitment metrics and dashboards, including time-to-hire, source effectiveness, diversity hiring, and candidate pipeline health.
• Analyze recruitment data to identify trends, bottlenecks, and opportunities for improvement.
• Provide data-driven recommendations to improve hiring strategies and align them with business goals.

Administrative Tasks:

• Maintain calendars for recruitment-related activities, including career fairs or team meetings.
• Provide administrative support for recruitment initiatives or special projects.
• Assist with tasks such as posting job openings or updating job descriptions as needed.

Qualifications

• 2+ years of experience in a recruiting coordinator, analyst, administrative or related role, with a strong emphasis on ATS management and reporting.
• Experience with administrative functions including extensive scheduling, record maintenance, and clerical tasks.
• Proficiency with ATS platforms, preferably SmartRecruiters.
• Advanced Excel, Word and PowerPoint experience and ability to visualize data is required.
• Strong analytical and problem-solving skills with attention to detail.
• Meticulous attention to detail and outstanding organizational skills.
• Excellent communication and interpersonal skills with ability to work independently.
• Creativity, curiosity and drive to exceed candidate and client expectations.
• Flexibility, courage, and confidence are key.
• Ability to work with grace when juggling several tasks and have an adaptable communication style.
• Bachelor's degree and/or equivalent work experience preferred.

Pay range: $31.00 – $33.00 per hour. Final compensation will be dependent upon skills & experience.