Emigrant Bank is hiring: Administrative Assistant in New York

Company: American Skin Association

Position: Administrative Assistant

Employment Status: Full-Time, Exempt

Reports To: Executive Vice President

Office Location: Midtown, NYC Office

Job Summary:

American Skin Association (ASA), a 501(c)3 nonprofit organization, with the mission of advancing research in skin biology and championing skin health, particularly among children, is seeking an Administrative Assistant. The Administrative Assistant has a vital role in supporting a nonprofit organization in the medical community.

Job Specific Responsibilities and Duties:

• Providing day-to-day administrative support to the organization and leadership
• Drafting correspondence such as emails, acknowledgement & outreach letters, press releases, executive summaries, statements, and reports
• Scheduling meetings, taking detailed and accurate minutes, and keeping records
• Preparing materials for all board and committee meetings
• Supporting the grant administration process
• Assisting with the planning of conferences/symposiums/award ceremonies and coordinating production of the collateral materials needed (videos, brochures, standing banner, etc.)
• Providing event and fundraising support
• Preparing and processing invoices, financial statements, checks and to track & record financial data
• Processing forms and transactions (financial, travel, reimbursements/expenses); maintaining records and databases
• Coordinating space and office organization; purchasing and managing supplies and equipment
• Effectively communicating with and management of vendors
• Contributing to the continued growth of the organization
• Manage ongoing and special projects
• Adhering to all company policies and procedures

Qualifications:

• Bachelor’s Degree required with 2-3 years of experience
• Prior administrative experience required
• Prior nonprofit organization experience preferred
• Exceptional organizational skills and attention to detail
• High proficiency in Microsoft Word and Excel and applicable PC hardware
• Excellent verbal and written communication skills
• Proficient in basic office math
• Able to work independently, as well as part of a small team
• Must be able to work in-person (5 days/week)

The job description outlined above is considered a core list of job duties/requirements. This document should not be considered a complete or comprehensive list. The incumbent assigned to this position is required to perform the duties listed above. The incumbent is also expected to adapt to changes and/or additions as needed.