Joe Jr Landscapes is hiring: Administrative Assistant in Chicago

Are you interested in joining a dynamic and growing business that values the unique aspirations of its employees, encourages progressive practices, and offers the opportunity to provide customized and exceptional client service? We are seeking a top-notch Administrative Assistant for our Chicago Branch. This position requires a professional with a positive attitude and perfected multi-tasking and time-management skills. Spanish speaking is of great value.

Joe JrLandscapes is dedicated to excellence in commercial landscaping. As the largest black privately-owned commercial landscaping company in Chicago, we offer exciting career opportunities for Landscape Professionals across the state of IL. To learn more, please visit our website: www.joejrlandscapes.com.

Responsibilities

1. General office management duties such as answering phones, handling mail/FedEx/UPS, ordering supplies, and scheduling various vendors for services.
2. Perform sales support functions, such as:
1. Running and assessing reports:
1. Open order reports
2. Billing reports
3. Project profit and loss reports
4. Customer statements
5. Project detail transaction reports
6. Accounts receivable aging reports
7. Product order reports
8. Item requirement reports
9. Contract reports
10. Customer profile reports
3. Administrative team overflow support:
1. Supporting the CEO as necessary
2. Assistance with snow events as needed (timecard entries, payouts, etc)

Requirements

1. Must be highly organized, resourceful, and a strong multi-tasker. At minimum, three years of prior experience in an Office Manager/Administrative Assistant role is necessary.
2. Associates degree in business or related major preferred.
3. Strong oral and written communication skills. Bilingual (English/Spanish or English/Creole) a plus.
4. Prior experience with financial software packages preferred.
5. Must have and maintain an upbeat, professional, and friendly attitude and demeanor.