Valottery is hiring: Administrative Assistant in Alexandria

Job Description

The Virginia Tech Innovation Campus administrative assistant is a part-time (20 to 29 hours per week) position that will provide on-site and off-site support for the K-12 Program. This position will schedule meetings and coordinate calendars of the K-12 Program, order office supplies, arrange travel and travel reimbursements, and provide administrative assistance to the Director of K-12 Programs at the Innovation Campus. As needed, this position will also collect data, answer and direct phone calls, assist with timekeeping, create presentations, interface with stakeholders, organize and maintain files, and provide support for various events that occur as part of the K-12 Program. The candidate will apply university policies and procedures to enter orders into the university purchasing system and travel reimbursements into the university travel system, assist with payments, assist with K-12 programming-related tasks and projects, and track and receive office supply orders. Other administrative duties as assigned.

Required Qualifications

Experience with administrative support duties in a multifaceted fast-paced office environment performing tasks such as: calendaring, preparing documents, ordering supplies, and scheduling travel.
Ability to read, interpret and apply established policies and procedures to purchasing, travel and inventory processes.
Demonstrated strong customer service skills.
Demonstrated ability to work seamlessly with team members and independently on assigned tasks.
Demonstrated computer proficiency with Microsoft Outlook.

Preferred Qualifications

Dependable, organized, detail-oriented, and able to multi-task in a fast-paced environment.
Excellent time management skills.
Experience providing support in a higher education, governmental or non-profit context.
Knowledge and experience of Virginia Tech policies and procedures.

Pay Band

3

Appointment Type

Restricted

Review Date

01/02/2025

Additional Information

The successful candidate will be required to have a criminal conviction check.