Administrative Assistant Job at Ocean State Job Lot in Los Angeles
Ocean State Job Lot, Los Angeles, CA, United States, 90079
The Administrative Assistant provides direct administrative, organizational, and reporting support for Nursing Administration at Martin Luther King, Jr. Community Hospital. This position collaborates with other members within the organization to provide information and supporting documents that are consistent with the goals of the organization and that meets the needs of the executive team staff and vendors we work with.
ESSENTIAL DUTIES AND RESPONSIBILITIES
- Coordinates activities among various departments at Martin Luther King, Jr. Community Hospital.
- Updates policies and procedures as directed.
- Coordinates and helps to maintain departmental personnel.
- Assists Directors with maintenance of department timekeeping.
- Maintains and orders office and computer supplies; vouchers purchases of goods and services.
- Develops and maintains various departmental files as defined.
- Maintains departmental accounts and tracks budget activities.
- Maintains the appointment calendar for the Director and rest of department staff for conferences and meetings.
- Prepares minutes, letters, reports, articles, or other materials of an important or confidential nature from general instructions, or personal knowledge and research.
- Coordinates meetings within the office, across the department and in collaboration with our vendors.
- Serves as scribe during meetings as requested. Drafts meeting debriefs and distributes to appropriate team members. Follows-up on meeting action items.
- Schedules conference rooms and Go-To meetings.
- Receives and/or facilitates telephone calls/messages accurately and in a timely manner.
- Creates and formats documents electronically including letters, memos, trip reports, itineraries, status reports, presentations (PowerPoint), spreadsheets (Excel and Visio) and other related documents, photocopies articles, project materials, and other related paperwork and support documentation.
- Adheres to all hospital policies and the Watson Model of Care in all patient/family care and interaction.
- Assists with additional projects as assigned.
POSITION REQUIREMENTS
A. Education
High School Diploma/GED equivalent required or equivalent work experience. Bachelor’s Degree preferred.
B. Qualifications/Experience
- Two (2) years of experience in office management supporting director-level administrator preferred.
- Experience working with Microsoft Office programs (Outlook, Word, PowerPoint, and Excel), and Adobe required; experience with Visio preferred.
- Experience with Kronos timekeeping system preferred.
- Knowledge of accounting processes (billing/bookkeeping and accounts receivable) preferred.
- Previous experience in business office operations preferred.
- Experience working with materials management team and placing orders for office necessities preferred.
- Experience in vendor relations preferred.
Equal Rights Employer
Applicants are considered for positions without discrimination on the basis of race, color, religion, sex, national origin, age, disability, genetic information, citizenship status, military service, or any other status protected by federal, state, or local laws. This application is intended for use in evaluating your application for employment. Please click the link below to view the E-verify or Right to Work information.
MLK Community Healthcare
1680 E 120th Street
Los Angeles, CA 90059
Tel: 424-338-8000
Email: info@mlkch.org
www.mlkch.org