Administrative Assistant V Job at San Diego Community College District in San Di
San Diego Community College District, San Diego, CA, United States, 92189
Administrative Assistant V
San Diego Community College District
Closing Date: 1/6/2025
Position Number: 011929
Location: Continuing Education
Position Type: Classified
The Position:
Applications are currently being accepted for Administrative Assistant V in the Vice President of Student Services, located at San Diego College of Continuing Education. Hours are Monday - Friday 8:00 am - 5:00 pm. Selected candidate must be willing to adjust work days/hours based on the department's needs.
Established in 1914, San Diego College of Continuing Education (SDCCE) is among the oldest and largest noncredit institutions in the nation, serving approximately 20,000 students annually at seven campuses across the city of San Diego, at various community locations, and online. As the adult education arm of the San Diego Community College District, our students are among the most diverse in California - culturally, ethnically, and educationally.
Desired Qualifications
- Education and Experience
- Associate's degree in business administration, office management, or a related field (Bachelor's degree preferred).
- Experience providing executive-level administrative support, preferably in higher education or student services.
- Administrative and Organizational Skills
- Demonstrated ability to manage complex schedules, prioritize tasks, and meet deadlines in a fast-paced environment.
- Proficiency in organizing meetings, events, and travel arrangements, including preparing detailed itineraries.
- Experience with maintaining confidentiality and handling sensitive information with discretion.
- Technical Proficiency
- Advanced proficiency with office productivity tools such as Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms (Zoom, Teams, etc.).
- Familiarity with database management systems and student information systems (e.g., PeopleSoft).
- Ability to quickly learn and utilize other software and technology tools as needed.
- Communication Skills
- Exceptional written and verbal communication skills, with the ability to draft professional correspondence and presentations.
- Strong interpersonal skills and the ability to interact effectively with a diverse range of internal and external stakeholders.
- Customer Service Orientation
- Proven track record of delivering high-quality customer service and maintaining a welcoming and professional demeanor.
- Ability to handle inquiries and resolve issues promptly and efficiently.
- Attention to Detail
- Meticulous attention to detail in preparing documents, reports, and maintaining accurate records.
- Ability to identify errors and discrepancies and take corrective actions independently.
- Project Management Abilities
- Experience supporting or managing projects, including tracking progress, coordinating resources, and meeting deadlines.
- Ability to manage multiple priorities and contribute to team goals.
- Problem-Solving Skills
- Ability to anticipate needs, identify potential issues, and provide innovative solutions.
- Resourcefulness in addressing challenges and maintaining efficiency in the workplace.
- Commitment to Equity and Inclusion
- Demonstrated commitment to fostering a diverse, equitable, and inclusive environment.
- Ability to support initiatives that address the needs of historically marginalized populations.
Application Process
To apply, visit: https://www.sdccdjobs.com
All applicants must have demonstrated cultural competency and sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students and staff.