University of California - Santa Barbara is hiring: Financial & Administrative A

Payroll Title: BLANK AST 3

Job Code: 004722

Job Open Date: 12/18/2024

Application Review Begins: 1/9/2025

Department Code (Name): APWS (STUD ACAD PRGS AND WELL SVS)

Percentage of Time: 100

Union Code (Name): CX

Employee Class (Appointment Type): Staff: Career

FLSA Status: Non-Exempt

Salary Grade: STEPS

Pay Rate/Range: The budgeted salary range that the University reasonably expects to pay for this position is $28.44 - $30.41/hr. Salary offers are determined based on final candidate qualifications and experience; the budget for the position; and the application of fair, equitable, and consistent pay practices at the University. The full salary range for this position is $28.44 - $40.76/hr.

Work Location: Recreation Center - 1110

Working Days and Hours: M-F/ 8-5 (some flexibility)

Benefits Eligibility: Full Benefits

Type of Remote or Hybrid Work Arrangement, if applicable: In-Person during probationary period, eligible for hybrid after this point.

Special Instructions: For full consideration, please include a resume and a cover letter as part of your application.

Department Marketing Statement: The Division of Student Affairs advances the education, research, and service mission of the University by providing programs and services that contribute to students' academic achievement, personal development, well-being, and success.

Brief Summary of Job Duties: Under the supervision of the Financial Analyst, plays a key role in ensuring effective and efficient financial and business functions for the Division of Student Affairs. Responsibilities include financial analysis, reporting, and tracking; maintaining and initiating financial and operations databases; general ledger auditing; purchasing; and preparing and processing a wide variety of financial transactions. Provides analytical support for a wide range of topics. This position requires a high level of confidentiality, sensitivity, and professional judgment as well as excellent written and oral communication skills.

Required Qualifications:

• High school diploma or equivalent experience
• 1-3 years Financial or Administrative Experience

Preferred Qualifications:

• 1-3 years Cash or Banking Handling Experience

Knowledge, Skills & Abilities:

• Working knowledge of finance policies, practices, and systems.
• Problem solving, problem identification, and reasoning skills.
• Ability to develop original ideas to solve unique and complex problems to make improvements.
• Demonstrated ability to effectively present information verbally and in writing clearly and concisely.
• Demonstrated ability using spreadsheet and database software for moderately complex financial analysis, fiscal management, and financial reports.
• Excellent service orientation, critical thinking skills, and attention to detail.
• Demonstrated ability using organizational skills to multi-task in a high volume environment.
• Demonstrated judgment and decision-making skills.
• Ability to adapt to changing priorities.
• Ability to function as a member of a team.

Special Conditions of Employment:

• Mandated reporting requirements of Child Abuse
• UCSB Campus Security Authority under Clery Act
• Satisfactory criminal history background check
• UCSB is a Tobacco-Free environment

Job Functions and Percentages of Time:

40% Financial Support: Knowledgeable of all applicable policies and restrictions; including, but not limited to University, State, student lock-in fees and various donors, and revenue accounts.

25% Financial Administration: Monitors various funding sources and multiple cost centers. This requires an in-depth understanding of policies and regulations affecting various funding sources.

20% Procurement: Under the supervision of the Financial Analyst, performs purchasing functions. Knowledgeable of Federal, UC, and Divisional policies and procedures regarding purchasing and receipt for goods and materials, assuring department compliance.

15% Administrative Support & Office Management: Maintains a system of document retention and destruction, following university guidelines. Responsible for tracking and coordinating resolutions for incorrect charges.

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct.

UC Vaccination Programs Policy: As a condition of employment, you will be required to comply with the University of California Policy on Vaccination Programs.

Equal Opportunity/Affirmative Action Statement: UC Santa Barbara is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

Reasonable Accommodations: The University of California endeavors to make accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact Katherine Abad in Human Resources.