LRES Corporation is hiring: Law School Administrative Assistant in Chicago

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Law School Administrative Assistant

Thank you for your interest in Loyola University Chicago.

Position Details

Job Title: ADMINISTRATIVE ASSISTANT
Position Number: 8101377
Job Category: University Staff
Job Type: Full-Time
FLSA Status: Non-Exempt
Campus: Chicago-Water Tower Campus
Department Name: LAW SCHOOL
Location Code: SCHOOL OF LAW:ADMINISTRATION (02700I)

The Law School Administrative Assistant is the primary administrative assistant to the Loyola University of Chicago Community Law Center, Veterans Clinic, Business Law Clinic, and the Federal Tax Clinic. This position provides broad based administrative and programmatic support and reports to the Associate Dean for Administration.

Duties and Responsibilities

General administrative duties include, but are not limited to:

• Providing reception and serving as a first point of contact by answering phones, screening and directing callers, and taking messages.
• Preparing memos, letters, exams, and journal articles for publication; proofreading documents and checking citations as necessary.
• Handling mail distribution and preparing materials for mailing.
• Filing documents and photocopying materials.
• Assisting with the preparation and administration of events, including faculty meetings, conferences, and symposia.
• Preparing expense reports, petty cash reports, and check requisitions.
• Working with the Law School Office Coordinator to order supplies and maintain office equipment.
• Proactively assisting faculty and administrators when the workload is slow.
• Performing other administrative duties as assigned.

In addition to these general duties, the Law School Administrative Assistant provides specialized support based on the different needs of the Center and Clinics:

• Managing client files and center/clinic records.
• Providing faculty, course, and certificate support.
• Supporting students by managing student mailboxes and scheduling applicant interviews.
• Making appropriate referrals to the public and composing correspondence in response to requests for legal help.
• Maintaining master calendar with attorney/student court dates and room reservations.
• Any other administrative tasks that support the Center, Clinics, or Law School, as assigned.

Minimum Education and/or Work Experience

High school diploma or equivalent and one to three years of relevant experience; some positions may require additional experience.

Qualifications

Preferred qualifications include:

• Previous legal and office management experience, and/or certificate in paralegal studies.
• Strong communication skills.
• Spanish speaking.

Certificates/Credentials/Licenses

Spanish speaking strongly preferred. Certificate in paralegal studies extremely helpful.

Computer Skills

Intermediate MS Word, MS Excel, MS PowerPoint, MS Publisher, and MS Access. Adept user of Internet, email, and other office automation systems.

Supervisory Responsibilities

No

Physical Demands

Repetitive Motions

Working Conditions

None

Open Date

09/10/2024

Close Date

Position Salary

Maximum: $25.00/hr
Minimum: $21.00/hr

Special Instructions to Applicants

About Loyola University Chicago: Loyola University Chicago is a private Jesuit University founded in 1870. It offers a wide array of affordable, comprehensive, and competitive benefits. Our benefits are centered on health and wellness, financial security, equity, and work-life balance.

Equal Opportunity Employer

Loyola University Chicago is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, age, disability, marital status, sexual orientation, gender identity, protected veteran status or any other factor protected by law.