Leech Tishman is hiring: Corporate Legal Administrative Assistant in Los Angeles

Leech Tishman Nelson Hardiman, Inc. is seeking a Corporate Legal Administrative Assistant (legal secretary) with 5-7 years of experience in corporate law to work in our Los Angeles (Westwood) office. The Administrative Assistant will provide general administrative support to several attorneys in Corporate and Trusts & Estates Practice Groups. Experience in a law firm setting is required.

Description:

Responsibilities include but are not limited to:

• Prepare and file corporate, LLC and partnership organization and maintenance documents with PA and other States
• Prepare and maintain corporate minute books and stock records
• Complete and file various corporate, LLC and partnership forms with the IRS
• Prepare stock certificates, financing statements, and other corporate documents as requested
• Retrieval of certified copies of corporate documents, certificates of good standing, and legal existence and related documents from state officials for corporate transactions or when otherwise requested
• Perform public searches including federal and state lien searches, financing statement, and secretary of state records
• Assist in closing binder preparation and distribution, and with other corporate document distributions
• Editing and proofreading documents
• Attorney time entry
• Review of attorney billing
• Calendaring of meetings
• Client intake
• Filing/mailing
• General clerical duties including expense management
• Other duties as requested by attorneys

Candidate Qualifications

High school diploma or equivalent is required. College, business school, or other relevant continuing education preferred. The successful candidate will have 5-7 years of solid experience in a law firm setting and will demonstrate the following competencies:

• Commitment to providing excellent customer service
• An ability to demonstrate flexibility and initiative
• Excellent written and verbal communication skills
• Excellent organization and prioritization skills
• Excellent proofreading/editing skills with a high level of accuracy
• Strong process orientation
• Collaborative, adaptive and proactive nature
• Solution/results-oriented and strategic thinker
• Strong ability to take ownership of work
• Proficiency with Microsoft Word (including the use of document versions and redlining), Outlook, Excel, and PowerPoint
• Experience with NetDocs and ProLaw preferred

This position is full-time.

Job Requirements

Position: Corporate Legal Administrative Assistant

Employee Status: Full-Time – Non-exempt

Schedule: 8-hour shift; day shift; Monday to Friday (Minimum of 4 days per week in-office. 90-day probationary period where candidate must work 5 days in office.)

Job Type: Administrative Assistant

Education: Minimum – Associates Degree/Paralegal Certificate; Preferred – Bachelor’s Degree

Experience: 5-7 years as a legal secretary/administrative assistant

Salary Range: $70,000-$80,000/year

Travel: 0%

About Leech Tishman Nelson Hardiman, Inc.

Leech Tishman is a national, full-service law firm dedicated to assisting businesses, institutions, and individuals. Leech Tishman offers legal services in business restructuring & insolvency, construction, corporate matters, healthcare, intellectual property, labor & employment, litigation, real estate, and trusts & estates. In addition, the firm offers a wide range of legal services to clients in the aviation & aerospace, cannabis, emerging cyber technologies, energy & natural resources, entertainment & sports, hospitality, and life sciences industries. Leech Tishman has offices in Chicago, Los Angeles, New York, Philadelphia, Pittsburgh, Sarasota, and Washington, D.C. and has a history of strong growth in these markets. We offer a competitive salary and benefits and a collegial work environment.

Qualified applicants should send resume and cover letter to Mala Mason, Chief People Officer at mmason@leechtishman.com.

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