Page Mechanical Group, Inc. is hiring: Executive Administrative Assistant - Fina
Page Mechanical Group, Inc., Chicago, IL, United States, 60290
La Rabida Children’s Hospital
Executive Administrative Assistant – Financial and Legal
La Rabida Children’s Hospital is hiring a full-time Senior Administrative/Executive Assistant for our Finance Department in Chicago, IL.
At La Rabida Children’s Hospital, our mission is simple: we’re dedicated to maintaining and improving the quality of life for each of our patients with complex conditions, disabilities, and chronic illness. The path to completing this mission, however, is often complicated. Fortunately, we’ve got the best team around. If you are looking for your next career opportunity to partner with a compassionate multidisciplinary collaborative team, we have the job for you!
Job Summary:
The Administrative Assistant – Financial and Legal – is responsible for providing administrative support for the CFO/VP Administration, Corporate Counsel, Director of Finance and Finance Staff.
Essential Executive Administrative Assistant Functions:
- Financial Transactions and Reporting
- Process incoming checks
- Process and print all hospital non-direct deposit medical payments received via mail or fax
- Remote deposit all incoming checks
- Maintain spreadsheet of daily deposits
- Provide Patient Financial Services with report for Meditech and Athena receipts
- Function as primary Custodian Petty Cash, including processing hospital Petty Cash reimbursement requests. Reconcile Petty Cash on daily basis
- Administrative Support to CFO/VP Administration
- Obtain, sort, and route mail
- Assist with meetings – scheduling, set up, notification, etc. Including board meetings
- Operate as the primary gatekeeper for all BoardPaq material for Finance and Audit Committees, including maintaining an accurate roster for the Foundation, Finance, and Audit Committees
- Administrative Support to the Corporate Counsel
- Maintain centralized contract file
- Update certificates of insurance as needed
- Assist with compliance related correspondence
- Maintain current business licenses
- Administrative Support to the Director of Finance and Finance Department
- File Finance Department monthly journal entries
- Coordinate group meetings
- Order and maintain necessary office supplies
- Assist with projects as needed
- Other duties as assigned
What we need from you:
- Associate’s degree or equivalent professional experience required
- A minimum of 5 years' experience of administrative assistant experience is required
- Notary Public preferred
- Computer literate – Microsoft Office products, strong organizational and communication skills required
- Strong communication and interpersonal skills required; high level of diplomacy in customer interactions required; professional telephone skills required.
What you will receive:
- Competitive Salary
- Medical, Dental, and Vision
- Pet Insurance
- Flexible Spending Account (FSA)
- Life & Disability Insurance
- Retirement Savings Plans & Matching
- Tuition Reimbursement
- Employee Assistance Program (EAP)
- Generous Paid Time Off & Holidays
- Free Parking
- Free breakfast and lunch on the last Friday of every month
Who we are:
La Rabida is a place unlike any other. We understand the needs of families with children dealing with the most serious or complicated of conditions. With teams of the best healthcare providers in Chicago, we give continuous, comprehensive care, education and support, helping families face their unique obstacles head on.
La Rabida Children’s Hospital is very proud to be an Equal Employment Opportunity Employer.
Conditions of Employment: Required to demonstrate full vaccination status for Coronavirus Disease 2019 (COVID-19) with a Food and Drug Administration (FDA) authorized or FDA-approved COVID-19 vaccine; OR Qualify for a reasonable accommodation for an exemption from vaccine requirements based on a medical disability or because of a sincerely held religious belief. Additional information and instructions regarding how to request a reasonable accommodation will be provided on request at the time of selection.
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