Brooks Sports Inc is hiring: Sales Team Administrative Assistant in Seattle

Who We Are:

At Brooks, we believe movement is the key to feeling more alive. That’s why we’re driven to create gear and experiences that take people to the place that makes them feel more alive — whether it’s a headspace, a feeling, or a finish line.

Everyone who works at Brooks is propelled by a company culture that sparks excitement, fuels collaboration, inspires creativity, and ignites innovation.

Our brand values help bond us together and drive our success:

1. Runner First: We act in the best interest of the runner.
2. Word is Bond: We do what we say we’ll do.
3. Champion Heart: We give our all in everything we do.
4. There is no “I” in Run: We stay generous with our humanity.
5. Keep Moving: We find ways to move every day, because joy is kinetic!

We welcome everyone from every walk of life looking to inspire others through the power of movement — because we’re all moving towards something. Let’s run there.

Your Job: As the Executive Team Assistant, you will provide day-to-day administrative support to our Sales leadership team as well as administrative projects for the broader team. You will be responsible for executive scheduling, booking and organizing travel and team-related offsites, sales events, managing small projects, assisting with communications, managing meeting logistics and notes on a regular basis.

• Support key account sales meetings for select key accounts including travel, site/room management, arranging for meals, product seeding and other needs to ensure a high-value meeting environment for critical customers. This includes RIA Run Summit, GOA Trade Show, Bi-annual sales meeting support and other key account meetings as needed.
• Key resource to the VP of Sales which includes calendar management, meeting execution, time management, expense and presentation support.
• Proactively manage and maintain calendars for leadership, organize and execute various international/domestic travel plans and complete expense reporting.
• Partner with leaders to execute monthly team strategy meetings and offsites including room/Teams’ reservations, scheduling, ordering food, setting agenda, room set up, capturing notes, and maintaining list of action items including follow up.
• Partner with leadership to drive culture initiatives and help build team integration and collaboration to deliver desired business results, executing key connection moments for the team throughout each year with guidance from leadership.
• Support US team travel activities including visa processing, managing credit card expenses and team events.
• Coordinate and arrange key cross-functional meetings based on the calendar, requests from functional leads and other departments including strategic and quarterly meetings & offsites, as well as cultural strength sessions.
• Develop strong relationships with team members to build team cohesiveness and identify potential areas of opportunity to improve efficiency and connection through tools for the team.
• Actively connect and engage in Executive Assistant group for planning purposes and building relationships across the organization.
• Perform routine clerical and administrative functions and/or various projects and research as necessary, helping to craft written communication or build PowerPoint presentations with direction a plus.
• Coordinate onboarding of new hires as well as maintain functional seating arrangements for the team.
• Handle confidential information with discretion, sound judgment, and integrity.
• Apparel and Footwear Sample Management, which includes order and inventory management for Sales Management and Sales Reps, M3 Data entry; marketing order placement, seeding and sample ordering and maintenance of storage sites for all Sales samples in HQ buildings.
• Prepare sales collateral for sales presentations (PowerPoint, copying, binding).
• Manage the set-up of HQ Showroom(s) for key account meetings with external customers.
• Manage the race bib program for retailers; write PO’s, communicate with retailers, sales reps and vendor.
• Facilitation of VISA requests for international travel for sales managers and key customers.

• Bachelor’s degree in Business Administration or related field preferred; or equivalent combination of education and experience.
• 1+ years executive-level support experience, administrative, coordination and people related experience.
• Outstanding interpersonal and communication skills to effectively interact with all levels of employees as well as customers, partners, vendors, and corporate executives and build trust and respect inside and outside of the organization.
• Proficient in Microsoft Outlook calendar management.
• Availability to flex with international hours of operation as needed.
• Demonstrated ability to handle complex employee requests associated with senior leadership roles.
• Ability to work with confidential information and manage appropriately.
• Excellent organizational capabilities and time management skills; ability to work well independently.
• Must be extremely detail-oriented and able to meet daily, weekly and monthly deadlines.
• Must possess the ability to execute a wide variety of tasks and in a team environment.
• Strong self-starter – ability to take on and complete projects with minimal direction.
• Intermediate to advanced level skills in PowerPoint, Word, Excel and Outlook.

Compensation: The pay range for this position, based out of the Brooks Seattle HQ, is $28.80 - $43.23 per hour. Base pay offered will vary depending on job-related knowledge, skills, and experience.

Benefits: Brooks is proud to offer a robust benefits package to our employees and their families, including medical, dental, vision, life and AD&D insurance, disability insurance, HSA and employer contribution, FSA, family & fertility assistance, 401K Savings Plan and match, employee assistance program, and transportation assistance.

Paid Time Off: Brooks offers generous time off including three to five weeks of paid time off, eleven paid holidays, paid sick and parental leave.

Bonus: In addition to base pay, Brooks employees may also be offered an annual bonus based on company performance.

Perks: Including product discounts, employee recognition, fitness discounts, volunteer and donation benefits.

Location: You will spend 3 days per week in our Seattle offices, as we believe our organization flourishes when connections, collaboration, creativity, problem-solving, and celebrations happen in person.

At Brooks, we celebrate diversity & equity. We are committed to creating an inclusive environment, and encourage people of all backgrounds, perspectives, experiences, and skills to apply. Brooks is proud to be an equal employment opportunity employer. All employment decisions are made without regard to race, religion, creed, color, national origin, age, sex, gender, gender identity or expression, two-spirit identity, sexual orientation, genetic information, sensory, physical, or mental disability, marital status, pregnancy (including childbirth and related conditions), honorable discharge or military status, protected citizen status, actual or perceived victims of domestic violence, sexual assault or stalking, HIV or Hepatitis C infection, political ideology, use of a trained guide dog by a person with a disability, or on any other basis protected by federal, state or local law, or any other non-merit based factors.