Senior Administrative Assistant (Administrative Support Assistant III) Enterpris

Senior Administrative Assistant (Administrative Support Assistant III) - Enterprise Consumer Product

Apply locations: McLean, VA

Time type: Full time

Posted on: Posted 3 Days Ago

Job requisition id: R203413

Capital One is seeking a highly motivated, multitasking Administrative Support Assistant III to provide exceptional support to 4 to 6 leaders in a dynamic, technology-driven environment. In this role, you will collaborate with multiple leaders to manage administrative tasks, allowing them to concentrate on departmental and company objectives.

As a quick thinker, your ability to adapt to shifting demands and priorities will be essential. You are resourceful and self-sufficient when tackling new tasks and projects, using your problem-solving skills to navigate challenges effectively. Your communication style is approachable yet clear and concise. As the gatekeeper and extension of your leaders, you will play a central role in the team's operations, contributing significantly to a well-organized, efficient, and productive work environment.

In this diverse role, you will wear many hats! Your responsibilities will include strategically managing complex schedules through effective prioritization and organization, coordinating travel arrangements, creating expense reports, and disseminating information efficiently. As a team ambassador, you will showcase your proficiency in writing and proofreading, ensuring impeccable grammar and composition in all communications.

Responsibilities:

• Manage daily calendars for multiple executives, demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules based on last-minute changes.

• Arrange and reserve conference rooms, catering, audio/video and other essential services as needed for meetings and conferences.

• Coordinate travel arrangements and create expense reports in a timely manner using Capital One systems.

• Drive key team activities and events (such as all-hands meeting, team meetings, conferences, ordering supplies and social events).

• Prepare professional business communication documents including memos, letters, and emails.

• Build and maintain good business relationships with executives and administrative staff across the organizations.

• Participate in general administrative duties (copying), distributing mail, ad-hoc projects, committees and/or group events.

• Promote a fun and team-oriented work environment.

At Capital One, you will find an environment that inspires a can-do-anything spirit with a multitude of supportive resources. Better still, you will find managers who encourage you to be your best in all areas of your life. If you are ready to create an administrative role that satisfies your professional goals while balancing your personal interests, then Capital One is eager to talk to you.

Basic Qualifications:

• High School Diploma, GED or equivalent certification.

• At least 2 years of Administrative experience.

• At least 2 years of experience in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) or Google Suite.

Preferred Qualifications:

• Associates Degree.

• At least 5+ years of experience as an Executive Assistant or Administrative Assistant in a fast-paced environment.

• At least 3+ years of calendar management supporting multiple executives.

• At least 1+ year of meeting and event planning experience.

• Experience setting up video conference and Zoom/Skype technology for meeting users.

• Experience planning ahead and managing time effectively.

• Excellent written and verbal communications.

• Excellent organizational skills.

At this time, Capital One will not sponsor a new applicant for employment authorization for this position.

Capital One offers a comprehensive, competitive, and inclusive set of health, financial and other benefits that support your total well-being. Learn more at the Capital One Careers website.

This role is expected to accept applications for a minimum of 5 business days. No agencies please. Capital One is an equal opportunity employer committed to diversity and inclusion in the workplace. All qualified applicants will receive consideration for employment without regard to sex, race, color, age, national origin, religion, disability, genetic information, marital status, sexual orientation, gender identity, gender reassignment, citizenship, immigration status, protected veteran status, or any other basis prohibited under applicable federal, state or local law. Capital One promotes a drug-free workplace.

If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation, please contact Capital One Recruiting at 1-800-304-9102 or via email at RecruitingAccommodation@capitalone.com. All information you provide will be kept confidential and will be used only to the extent required to provide needed reasonable accommodations.

For technical support or questions about Capital One's recruiting process, please send an email to Careers@capitalone.com.

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