Addison Group is hiring: Executive Assistant in Peoria

Job Title: Executive Assistant

Location: Phoenix, AZ

Industry: Technology

Pay: $60,000 - $70,000 annually

Our client is a well-established company in the tech industry known for providing innovative solutions and exceptional service. They pride themselves on fostering a culture of excellence, collaboration, and professional growth.

The Executive Assistant will provide critical support to senior leadership by managing administrative tasks, coordinating travel, and handling sensitive information with discretion. This role requires a proactive professional with exceptional organizational skills, a keen eye for detail, and the ability to excel in a fast-paced environment.

• Executive Administrative Support
  • Manage executive calendars, schedule meetings, and prepare reports and presentations.
  • Serve as the primary liaison for internal and external communications.
  • Welcome and assist visitors, clients, and vendors professionally.
• Travel and Event Coordination
  • Organize domestic and international travel arrangements.
  • Plan and execute executive events, meetings, and functions.
  • Coordinate schedules for event attendees and ensure smooth logistics.
• Expense Management
  • Prepare and reconcile expense reports.
  • Oversee budgets for travel and events.
  • Track and process credit card transactions and reimbursements.
• Operational and Project Support
  • Act as a liaison between executives and departments.
  • Facilitate special projects and track task progress.
  • Maintain confidentiality while handling sensitive information.
• Office Organization
  • Manage office supplies and maintain organized filing systems.
  • Coordinate courier services and vendor deliveries as needed.

• Experience: Minimum of 5 years in an Executive Assistant or similar role supporting senior leadership.
• Education: Bachelor’s degree preferred or equivalent experience.
• Technical Skills:
  • Proficiency in Microsoft Office Suite (Teams, SharePoint, Outlook, Word, Excel, PowerPoint).
  • Familiarity with travel booking systems and expense management software.
  • Quick adaptability to new tools and technology platforms.
• Soft Skills:
  • Exceptional organizational and time management abilities.
  • Professional communication skills, both written and verbal.
  • Strong attention to detail and ability to multitask.
  • Confidentiality, accountability, and a positive attitude.

• Opportunity for long-term career growth.
• Stable and supportive work environment.
• A culture that values excellence, collaboration, and innovation.

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.

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