Aligned Solutions is hiring: Legal Executive Assistant in Fort Lauderdale

Job Title: Legal Executive Assistant

Location: Fort Lauderdale, FL

Job Type: Full-time

Reports to: Senior Executive/Partner

Job Overview:

We are seeking a highly organized, detail-oriented Legal Executive Assistant to provide comprehensive administrative support to senior legal executives and partners in a fast-paced legal environment. The ideal candidate will manage day-to-day operations, handle sensitive information with discretion, and ensure the smooth functioning of the executive's office. Strong communication, multitasking abilities, and a proactive approach to problem-solving are essential.

Key Responsibilities:

• Provide high-level administrative support to senior executives and legal teams.
• Manage calendars, schedule meetings, and coordinate travel arrangements.
• Prepare and organize legal documents, correspondence, and presentations.
• Handle confidential information and legal files with discretion and accuracy.
• Screen and direct incoming calls, emails, and communications.
• Liaise with clients, external counsel, and internal teams as needed.
• Assist in preparing case files, briefs, and client documentation.
• Conduct basic legal research and assist with contract management.
• Organize and maintain both physical and electronic filing systems.
• Coordinate and track billing, invoicing, and other administrative tasks.
• Assist with special projects and ad hoc tasks as required by executives.

Qualifications:

• Bachelor’s degree in Legal Studies, Business Administration, or a related field (preferred but not required).
• Proven experience as a Legal Executive Assistant, Executive Assistant, or similar role in a law firm or legal department.
• Excellent organizational and multitasking skills with strong attention to detail.
• Strong written and verbal communication skills.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook); experience with legal management software is a plus.
• Ability to work under pressure and meet tight deadlines in a fast-paced environment.
• Strong ethical standards and the ability to handle confidential information.