Receptionist/Office Assistant Job at The Midtown Group in El Paso

One of our federal clients is looking for an accomplished receptionist/office assistant to join their office for at least a year-long contract. This role would be responsible for maintaining the reception area of a professional/legal office while answering and appropriately handling telephone calls and visitors. This role will interview and hire ASAP!

Duties:

• The candidate will maintain the reception area in a clean and orderly manner denoting a professional law office appearance.
• The candidate will handle a large volume of telephone calls, emails, and faxes and will be required to answer phone calls promptly and to take complete and accurate messages.
• The candidate will greet visitors promptly and professionally.
• The candidate will be required to control access to the inner office by reviewing identification of visitors, logging in and issuing visitor badges, and referring visitors to appropriate staff.
• The candidate will receive and process mail and priority packages in a timely manner to include sorting incoming mail, distributing mail, and processing outgoing mail.
• The candidate will receive incoming documents/files and provide appropriate documents/files to authorized recipients insuring required documentation has been received. Ensures accountability for documents/files

Requirements:

• The candidate must be courteous, and have excellent written and oral communication skills.
• The candidate must be able to use tact and diplomacy with visitors and callers seeking information or access to the federal employees.
• Candidate must be able to work and interact professionally and effectively with all levels of staff and to work as a team player in a professional office
• Ability to use, understand and maintain directories, personnel lists and other guides and references to provide a variety of information on the office and to refer questions to other offices.
• Skill and ability to use Microsoft Office software programs (i.e., Word, PowerPoint, Excel, Outlook, and Access), Adobe Acrobat Professional, and other data bases.
• Ability to drive a vehicle. Must have valid driver's license.

The Midtown Group is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

We are a small, woman-owned business certified by the Women’s Business Enterprise National Council (WBENC). Operating from our headquarters in Washington, DC, we provide trusted staffing services nationwide. Our clients include thousands of the most prestigious Fortune 500 companies, law firms, financial organizations, tech innovators, non-profits, and lobbying firms, as well as federal, state and local government agencies.