Budget Manager, Office of Student Involvement (Re-Announcement)

Posting Details POSTING INFORMATION Internal Title Budget Manager, Office of Student Involvement (Re-Announcement) Position Type Classified Faculty / Non-Faculty / Administration Non-Faculty Pay Band 4 Level 5 Department Student Life Job Purpose Budget Manager provides administrative support and oversees all business transactions for the Office of Student Involvement. Administers budgets for the department, 200 student organizations and the Student Government Association (SGA). Monitors, reconciles, and reports on numerous budgets accounts. Advises the SGA Treasurer Minimum Requirements High school diploma; bachelor's degree preferred. Working knowledge of accounting and bookkeeping practices required. Must have experience and a good working knowledge of Microsoft Office applications. Prior experience using Banner Finance systems preferred. Experience working in a fast-paced office environment and able to prioritize multiple tasks and projects is essential. Candidates with an equivalent combination of experience and/or education are encouraged to apply. Required Knowledge, Skills and Abilities Familiarity with State of South Carolina budgetary systems and procurement policies and guidelines. Ability to create and update Excel spreadsheets for office accounting; ability to develop and monitor complex line-item budgets. Strong accounting and bookkeeping skills. Excellent written and verbal communication skills. Capable of providing high levels of customer service. Ability to create a welcoming and inclusive environment. Additional Comments Regarding Position Experience working in higher education and/or with college populations helpful. Occasional evening and weekend hours required. Occasional out-of-state and overnight travel. Special Instructions to Applicants Please complete the application to include all current and previous work history and education. A resume will not be accepted nor reviewed to determine if an applicant has met the qualifications for the position. Salary is commensurate with education/experience which exceeds the minimum requirements. Offers of employment are contingent upon a successful background and credit check. All applications must be submitted online https://jobs.cofc.edu . Salary $39,223 - $46,578 Posting Date 12/16/2024 Closing Date 01/10/2025 Benefits Insurance: Health/Dental/Vision Life Insurance Paid Leave: Sick/Annual/Parental Retirement Long Term Disability Paid Holidays Free CARTA Bus Service Employee Tuition Assistance Program (ETAP) Employee Assistance Program (EAP) Full Benefits Package - Click Here Open Until Filled No Posting Number 2024141 EEO Statement The College of Charleston is an equal opportunity employer and does not discriminate against any individual or group on the basis of sex, gender (including gender identity and/or expression), pregnancy, race, religion, color, national origin, age, disability, military or veteran status, sexual orientation, genetic information, and other classifications protected by applicable federal, state, and local laws. For more information, please visit eop.cofc.edu . Quicklink for Posting https://jobs.cofc.edu/postings/15901 Job Duties Job Duties Activity Coordinates a variety of complex business management and procurement activities for the Office of Student Involvement and over 200 student organizations. Responds to general inquiries. Meets with and responds to financial/budgetary inquiries from students regularly. Prepares administrative paperwork, transactions, and materials. Prepares &/or submits travel arrangements, invoices, reimbursements, deposits, and supplies orders. Coordinates with vendors for purchase, service & repair of office equipment. Works closely with student leaders, the Controller's Office and Procurement to ensure adherence to College/State policies and procedures. Facilitates purchases of goods and services for student organizations. Serves as a liaison between student organizations, Procurement, and Accounts Payable for contracts. Processes and routes department contracts. Essential or Marginal Essential Percent of Time 50 Activity Assists the Executive Director of Student Involvement with developing annual departmental budgets and projecting revenues/expenditures for large-scale, campus-wide events sponsored by the Office of Student Involvement. Closely monitors, tracks, and reconciles internal budget ledgers, including accounts for over 200 student organizations. Works with the Office of Procurement, Controllers, and Budgeting & Finance Department to research and resolve posting errors. Serve as a budget and financial information resource for the department providing training and guidance, procedures and ensures compliance and implementation of college and Federal/State fiscal regulations, including FERPA. Essential or Marginal Essential Percent of Time 20 Activity Serves as advisor to the Student Government Association (SGA) Treasurer. Meets regularly with advisee. Assists with preparation of SGA annual & semester budget reports and assists with the coordination of budget workshops. Serves as a co-presenter for various training workshops for advisors and students. Serves as a liaison to student organization representatives and faculty/staff advisors for the groups regarding budgetary/financial matters. Assists the Associate Director for Student Involvement in updating The Compass yearly. Essential or Marginal Essential Percent of Time 20 Activity Serves on various event planning committees. Attends weekly staff meetings and one-on-one meetings with supervisor. Coordinates the Religious Volunteer registration and renewal process. Essential or Marginal Marginal Percent of Time 10 Supplemental Questions Required fields are indicated with an asterisk (). How did you hear about this employment opportunity? Chronicle of Higher Education CofC - Alumni Career Services College of Charleston Website Diverse: Issues in Higher Education Glassdoor Handshake HigherEdJobs Indeed.com Internal Job Posting jbcjobs (Joint Base Charleston Military & Family Readiness) Job Fair LinkedIn Monster.com Personal Referral Post and Courier Public Job Posting SC Government Website (Neogov) SC Works (SC Department of Employment and Workforce) Twitter Word of mouth Other LGBT.net The Society for College and University Planning DiversityJobs.com (Circa) Applicant Documents Required Documents Resume Cover Letter / Letter of Application Optional Documents Other Document Other Document 2 Other Document 3 Reference List Form DD 214