Administrative/Personal Assistant to the CEO

Open Position: Administrative/Personal Assistant to the CEO Location: Remote (Atlanta Metro Area) Position Status: Hourly Benefits and PTO: Comprehensive benefits and paid time off (PTO) will be provided. Details will be discussed during the interview process. About Future City Now: At Future City Now, we help mission-driven organizations increase revenue, unlock potential, and multiply impact. Additionally, this role will support other LLCs owned by the CEO as well as his Family operations. Position Summary We are seeking a highly organized, proactive Administrative/Personal Assistant to provide support to both the Future City Now executive team and the CEO’s personal and business interests. This dynamic role requires exceptional multitasking abilities, attention to detail, discretion, and excellent communication skills. The position is envisioned to allocate 75% of the time supporting Future City Now and 25% supporting other LLCs and family-related operations. This person will manage calendars, travel logistics, correspondence, administrative tasks, and maintain organizational systems to ensure efficiency across various domains. The role demands a self-starter with a solution-oriented mindset who thrives in a fast-paced and ever-changing environment. This role is primarily remote, offering flexibility to work from home. However, this person must be based in the Atlanta metro area and available to work on-site at the CEO’s office or another designated location as needed. Advance notice will typically be provided for on-site requirements, though occasional same-day needs may arise. Reliable transportation is essential. Key Responsibilities Future City Now (75%) Scheduling & Calendar Management: Coordinate and manage the CEO’s calendar. Schedule meetings and appointments with consideration of priorities, time constraints, and time zones. Travel Coordination: Book travel arrangements (flights, accommodations, car rentals) for CEO and CEO’s Family. Prepare detailed travel itineraries. Manage travel programs, including Global Entry, SkyMiles, Bonvoy, and Clear memberships. Correspondence: Draft, review, and send professional emails and communications on behalf of executives. Manage incoming requests and inquiries, directing them appropriately. Expense Reporting: Prepare and submit accurate expense reports in compliance with company policies. Track and manage budget-related activities for the executive team. Time Tracking: Maintain accurate records of time spent on various projects and tasks. Assist the CEO in managing work hours and ensuring productivity. Meeting Coordination: Organize in-person and virtual meetings on behalf of the CEO, including logistics and materials preparation. File Organization: Maintain organized physical and digital filing systems. Ensure the home office is well-organized and functional. Provide Alignment with Strategic Coach Program Participate in Necessary Planning Meetings Incorporate Appropriate Strategies and Systems Miscellaneous Administrative Support: Handle ad hoc tasks, special projects, and research as needed. Provide a high level of support to enhance team effectiveness and productivity. Personal/Other LLCs Support (25%) Administrative Assistance: Support the organization of family and personal schedules. Handle correspondence and communications related to personal matters and other LLCs. Available to be onsite when necessary. Travel Efficiency: Maximize travel efficiency for the CEO and his family. Maintain memberships and accounts for travel programs. File Organization: Keep physical and digital files organized across personal and business domains. Ensure efficient storage and accessibility of documents. Ad hoc Tasks: Assist with occasional errands, event planning, and other miscellaneous tasks. Qualifications: Professional Skills: Exceptional organizational and multitasking abilities. Proficient in Microsoft Office Suite and other administrative tools. Excellent written and verbal communication skills. Problem Solving: Solutions-oriented mindset to adapt to evolving team and client needs. Initiative: Self-starter with the ability to work independently with minimal supervision. Motivated to achieve favorable outcomes for the organization and related entities. Confidentiality: Ability to handle sensitive information with discretion and professionalism. Time Management: Flexibility to work full-time with occasional adjustments for time zones, events, or project requirements. Travel: Willingness to travel as needed for executive team requirements, events, and team meetings (advanced notice provided in most cases). Ideal Candidate Traits: Highly organized with an eye for detail. Adaptable to adjust effectively and efficiently to changing circumstances, priorities, unexpected challanges, and demands in the workplace. Strong interpersonal skills to work effectively with a wide variety of clients and team members. Eager to contribute to an organization that values excellence and Kingdom impact. How to Apply: If you are interested in this opportunity, please submit your resume or inquiries to Anne Morgan at Anne.Morganfuturecitynow.com .