Administrative Assistant / Front Office Coordinator

The Administrative Assistant / Office Coordinator will be the first point of contact for the office, responsible for supporting our team's boutique office with a range of responsibilities. You will directly facilitate greeting guests, managing office supplies, heavy scheduling and booking travel. The ideal candidate will have a hands-on and proactive mentality, taking initiative, asking how they can help, and demonstrating a genuine interest in supporting the firm's success. This role also involves assisting the CEO with booking business travel and handling special projects as needed. This is a unique position for an entry level candidate seeking a position with considerate responsibility and tremendous room for development. Key Responsibilities: Answer and route phone calls in a professional and friendly manner Greet visitors and clients, providing excellent front-desk service Manage office supplies, ensure the office is well-stocked and organized Assist in booking and coordinating business travel for the CEO and managing travel logistics for other team members in the future Support scheduling and calendar management for the CEO and managing directors, primarily the NYC-based MD Assist with preparing for meetings, ordering team lunches, and managing any necessary on-site logistics Handle administrative tasks such as filing, document preparation, and message taking Collaborate with the existing Executive Assistant on special projects and initiatives Take initiative to identify areas for improvement and offer solutions proactively Support in maintaining a welcoming and productive office environment Ideal Qualities and Qualifications: A bachelors degree is required A proactive, engaged individual with a strong sense of responsibility and a commitment to helping the team Excellent communicator with an engaging and positive client focused approach Must be organized, detail-oriented, and able to handle multiple tasks at once Prior finance experience is a plus, but not required; however, the right candidate must demonstrate a willingness to learn and grow within the firm Ability to work effectively with a small team, including the Managing Partners and managing directors Someone who genuinely enjoys taking on more responsibility and thrives in a fast-paced environment Flexibility and a willingness to take on both large and small tasks Compensation & Benefits: Salary range: $55,000 - $65,000 per year base plus bonus Health benefits: United PPO 401K plan with a 4% company match Onsite parking covered Opportunity for future development We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring. California applicants, please view our Privacy Notice here: https://careergroupcompanies.com/california-privacy-notice/ .