Executive Assistant to Chief Executive Officer

Executive Assistant to CEO About Us At Vital Tears, we are transforming lives by providing accessible, life-changing treatments for patients with severe ocular surface diseases. As the largest provider of autologous serum eye drops in the U.S., we partner with over 3,000 clinics to deliver innovative, patient-centered solutions. Our CEO also leads Brightstar Therapeutics, a pioneering biotech company advancing cutting-edge treatments for corneal diseases. This dual focus creates an exciting opportunity to support innovative healthcare companies making a real difference in patients' lives. Role Overview We are seeking a high-performing Executive Assistant to the CEO based in our Lexington, KY office. This is an on-site position supporting the CEO across multiple healthcare and biotech companies. The role requires exceptional organizational skills, sound judgment, and outstanding communication capabilities. You will be a crucial partner in ensuring seamless operations and supporting strategic initiatives across our ventures. A Day in the Life Your typical day might include: ● Managing a dynamic calendar across multiple ventures, including scheduling board meetings, investor calls, and team sessions ● Triaging emails across multiple accounts, drafting responses, and ensuring timely follow- up ● Preparing briefing materials for upcoming meetings and coordinating with various stakeholders ● Managing travel arrangements and logistics for executive meetings ● Organizing and maintaining critical documents and ensuring easy accessibility ● Supporting project tracking and strategic initiatives across multiple companies ● Coordinating with various teams to gather information and prepare reports ● Handling expense reports and administrative tasks proactively Key Responsibilities Calendar & Meeting Management ● Manage the CEO's calendar across multiple ventures, ensuring efficient time management ● Prepare agendas and materials for meetings with executives, boards, and stakeholders ● Coordinate travel arrangements, including occasional trade show attendance (approximately two weeks per year) ● Proactively manage schedule conflicts and priorities Communication Management ● Manage multiple email accounts, ensuring timely responses and appropriate prioritization ● Draft professional communications and presentations ● Serve as a key liaison between executive teams, board members, and external partners ● Maintain confidentiality and exercise discretion in all communications Project & Task Management ● Track deliverables and follow up proactively without reminders ● Organize and prepare strategic planning materials ● Ensure completion of action items across multiple ventures ● Anticipate needs and address them before they become issues Event Coordination ● Organize executive team meetings and board sessions ● Coordinate logistics for two annual trade shows ● Arrange business dinners and team events as needed ● Support planning of strategic planning sessions and corporate events Required Qualities ● Self-starter who takes ownership and follows through without reminders ● Excellent judgment and ability to prioritize effectively ● Strong attention to detail and ability to manage multiple competing priorities ● Professional demeanor and excellent interpersonal skills ● Ability to maintain composure under pressure ● Discretion in handling confidential information Qualifications & Skills ● 8 years of Executive Assistant or other professional experience, with 5 years supporting C-level executives strongly preferred ● Bachelor's degree preferred; biotech or healthcare experience is a plus ● Advanced proficiency in MS Office Suite, Google Workspace, and project management tools ● Exceptional written and verbal communication skills ● Experience managing multiple email accounts and complex calendars ● Demonstrated ability to work independently and anticipate needs Work Environment & Structure ● Full-time, on-site position in Lexington, KY ● Professional office environment ● No direct reports, but extensive interaction with executive team members ● Limited travel required (approximately two weeks per year for trade shows) ● Standard business hours with occasional early morning or evening calls due to time zones Compensation & Benefits ● Competitive base salary commensurate with experience ● Annual performance-based bonus ● Comprehensive benefits package including health insurance, retirement contributions, and generous PTO ● Professional development opportunities Why Join Us? ● Work directly with an entrepreneurial CEO driving innovation in healthcare and biotech ● Be part of a mission-driven team improving lives through cutting-edge solutions ● Gain exposure to diverse business operations and board-level decision-making ● Opportunity to grow alongside rapidly expanding companies ● Collaborative, respectful work environment that values work-life balance while maintaining high standards of excellence Application Process Submit your resume and a brief cover letter detailing your relevant experience and why you're excited about this role. Qualified candidates will participate in interviews designed to assess your fit for this high-performing, dynamic position. AT-WILL EMPLOYER STATEMENT: Vital Tears is an at-will employer. Regardless of any provision on this form, the company or employee may terminate the employment relationship at any time, for any reason, with or without cause or notice. Nothing in this employee job description or in any document or statement, written or verbal, shall limit the right to terminate employment at-will. No officer, employee, or representative of the company is authorized to enter into an agreement-express or implied-with any employee for employment for a specified period of time unless such an agreement is in a written contract signed by the President of the company. EQUAL EMPLOYMENT OPPORTUNITY STATEMENT: Vital Tears is an Equal Employment Opportunity employer, and complies with federal, state, and local laws prohibiting discrimination. No person shall be discriminated against in employment, training, promotions, transfers, rates of pay, layoffs, any form of compensation or any term or condition of employment on the basis of race, gender, color, religion, national origin, age, marital status, disability, tobacco use, gender identity, sexual orientation, genetic information, military status, pregnancy, childbirth or lactation, status as a smoker or non-smoker, veteran status, or any other protected class under federal, state or local law.