Administrative Assistant Job at M SHAPIRO REAL ESTATE GROUP in Farmington

Position Description: Administrative Assistant
Job Description
We are a growing, fast-paced property management office located in Farmington Hills, MI seeking an administrative assistant at our corporate office. The ideal candidate will be enthusiastic, dependable, self-motivated and highly organized. The applicant will support local managers and employees on daily tasks as needed, assist with daily office needs, and manage the companys overall administrative activities.
Responsibilities:Answer and direct phone calls
Handle mail distribution: receive, sort, and distribute incoming mail, and prepare outgoing mail/packages for shipping.
Manage and schedule appointments, meetings, and travel arrangements for team members.
Provide general administrative support to senior management and staff as needed.Write and distribute emails, correspondence memos, letters, faxes, and forms
Assist in the preparation of regularly scheduled reportsUpdate and maintain office policies and procedures
Order office supplies and research new deals and suppliers
Maintain contact listsSubmit and reconcile expense reportsAct as the point of contact for internal and external clients
Liaise with executive and senior administrative assistants to handle requests and queries from senior managers
Requirements and skills
Proven experience (>3yrs) as an Administrative Assistant or Office Admin Assistant in a Real Estate, client facing high, paced environmentCollaborative and able to work in a team settingKnowledge of office management systems and procedures
Working knowledge of office equipment
Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
Excellent time management skills and the ability to prioritize work
Attention to detail and problem-solving skills
Excellent written and verbal communication skills
Strong organizational skills with the ability to multi-task
Education & Experience:
High School degree; additional qualification as an Administrative assistant or Secretary will be a plus
Office hours are Monday - Friday, 8:30 AM - 5:30 PM.
Job Type: Full-time $40,000.00 - $45,000.00 Annually