Legal Executive Assistant Job at Naviga in Philadelphia

Naviga Recruiting & Executive Search is proud to partner with a leading global business law firm to find a collaborative, results-oriented Legal Executive Assistant to join their team. This prestigious law firm, headquartered in Chicago, IL, and London, England, is known for its multi-billion-dollar operations, employing over 3,600 lawyers worldwide. The firm fosters a culture of collaboration, high standards, and professional growth. This is a unique opportunity to work in a fast-paced environment that values problem-solving and innovation while supporting some of the top professionals in the legal industry.
Title: Legal Administrative Assistant
Location: Philadelphia, PA (Hybrid)
Key Notes

• Support a renowned, multi-billion-dollar global law firm with a reputation for excellence
• Work closely with high-level partners and clients, managing critical operations
• Join a culture of collaboration and high performance, fostering professional growth
• Hybrid work flexibility available after onboarding
• Competitive compensation and comprehensive benefits package

Responsibilities:

• Provide strategic support to partners by managing day-to-day practice operations, ensuring efficiency and success
• Proactively manage attorney schedules, resolving conflicts and coordinating complex travel arrangements
• Delegate and oversee administrative tasks while collaborating with legal support team members to ensure project completion
• Draft and review correspondence, reports, presentations, and confidential documents
• Handle client and external business communications with professionalism and discretion
• Coordinate and lead meetings, preparing agendas, logistics, and accurate materials for distribution
• Maintain compliance with information governance policies through meticulous file management
• Oversee billing processes, including prebilling tasks, liaising with billing and collections teams, and monitoring client budgets
• Develop and maintain professional relationships to ensure cohesive team operations and high-quality deliverables

Requirements:

• A minimum of 5 years of professional executive administrative experience, ideally supporting partners or executives in a legal or corporate environment
• Advanced proficiency in Microsoft Excel, Word, and PowerPoint
• Excellent communication and interpersonal skills, with the ability to interact with lawyers, clients, and business professionals
• Exceptional organizational and time management skills to handle multiple priorities effectively
• A strong work ethic, flexibility, and a positive, dependable attitude
• Proven ability to maintain confidentiality and exercise professional judgment

Education: 

• Required: High School Diploma or GED
• Preferred: Bachelor’s Degree

Benefits:

• Medical, Dental and Vision Insurance 
• Health savings account (HSA)
• Flexible spending account (FSA)
• Commuter spending account
• Basic life and accidental death & dismemberment insurance (AD&D)
• Short Term and Long Term Disability coverage
• Guide+Thrive (EAP)
• Critical illness insurance
• 401(k) and Profit sharing plan
• PTO and Holiday 
• Plus much more!