Ocean Place Resort & Spa
Ocean Place Resort & Spa is hiring: Accounting Generalist in Long Branch
Ocean Place Resort & Spa, Long Branch, NJ, United States, 07740
Job Summary:
Accounts Payable- Post all invoices in M3 ensuring accuracy and per-authorization/approved of back-up.- Ensure all invoices have a purchase order and POD- Keep track of all contracted services invoices (monthly, annual)- Create new vendor in accounts in the system. Ensure each new vendor submits 1099 information and COI updated- Prepare applicable sales taxes invoices for out of State vendors, post them to use tax account.- Present Invoices to Controller and General Manager for payment with all back-up documentation properly approved and ensure proper ledger coding- Maintain files for invoices to be paid. Posted invoices must have proper GL coding and approved by Dept head and Controller- Match invoices with corresponding purchase order and/or market list - Balance the AP bridge account (goods received w/o an invoice).- Reconcile vendor's statements on a monthly basis and follow up on discrepancies.- Handle vendor's payment inquiries and disputes.- Review payment requests, travel & expenses reports, and petty cash, for Controller's approval prior to payment.- Contact vendors for statements- Audit AP aging every month.- Provide GM with list of invoices with all approval to post in M3 on a weekly basis- Follow with Corporate Accounts Payable for any discrepancies /unpaid invoices posted in M3- Prepare monthly accruals for outstanding invoices not posted and of recurring monthly- Assist with Special projects/duties as assigned by the Controller or the Corporate officeGeneral Cashier- Count daily cash drops and process all deposits in accordance with AFP Management's SOPs - Issue or redeem Cashier banks as needed by the departments with the approval of the Controller.- Maintain all documentation. Report shortages to supervisor. Maintain a complete record of all funds.- Audit cashier banks as required by AFP Management's standard Operating Procedures. - Maintain all Cashier contracts.- Ensure all Petty cash is approved by Controller or GM and reconcile all Petty cash receipts- Ensure all Petty cash is approved by Controller or GM a- Void all receipts after it is paid - Make deposit to the bank on a weekly basis with ControllerAccounts Receivable- Review contracts- and payment schedules and accept deposits when due- Work with Sales team for payments to be completed before Events per SOP- Work with Front Office for all House Accounts and DB accounts- Work with Front Office to Settle all outstanding balance unless DB or PO account- Reconcile and verify payments from Plazas- Reconcile and verify chargebacks- research and respond within in timely manner- Charge Credit cards for advance payments for groups- Post checks of a advance deposit payments or payments after functions- Ensure all Banquet checks are posted to groups- Ensure all charges such as AV/electrical hookups, parking and any miscellaneous charges are posted to groups- Ensure all charges such as AV/electrical hookups are posted to groups- Work with Sales to collect payments after the event in case payment was not completed- Collect any direct billing accounts
Qualifications
Education & Experience:
Physical Requirements;
General Requirements:
We're an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.
Accounts Payable- Post all invoices in M3 ensuring accuracy and per-authorization/approved of back-up.- Ensure all invoices have a purchase order and POD- Keep track of all contracted services invoices (monthly, annual)- Create new vendor in accounts in the system. Ensure each new vendor submits 1099 information and COI updated- Prepare applicable sales taxes invoices for out of State vendors, post them to use tax account.- Present Invoices to Controller and General Manager for payment with all back-up documentation properly approved and ensure proper ledger coding- Maintain files for invoices to be paid. Posted invoices must have proper GL coding and approved by Dept head and Controller- Match invoices with corresponding purchase order and/or market list - Balance the AP bridge account (goods received w/o an invoice).- Reconcile vendor's statements on a monthly basis and follow up on discrepancies.- Handle vendor's payment inquiries and disputes.- Review payment requests, travel & expenses reports, and petty cash, for Controller's approval prior to payment.- Contact vendors for statements- Audit AP aging every month.- Provide GM with list of invoices with all approval to post in M3 on a weekly basis- Follow with Corporate Accounts Payable for any discrepancies /unpaid invoices posted in M3- Prepare monthly accruals for outstanding invoices not posted and of recurring monthly- Assist with Special projects/duties as assigned by the Controller or the Corporate officeGeneral Cashier- Count daily cash drops and process all deposits in accordance with AFP Management's SOPs - Issue or redeem Cashier banks as needed by the departments with the approval of the Controller.- Maintain all documentation. Report shortages to supervisor. Maintain a complete record of all funds.- Audit cashier banks as required by AFP Management's standard Operating Procedures. - Maintain all Cashier contracts.- Ensure all Petty cash is approved by Controller or GM and reconcile all Petty cash receipts- Ensure all Petty cash is approved by Controller or GM a- Void all receipts after it is paid - Make deposit to the bank on a weekly basis with ControllerAccounts Receivable- Review contracts- and payment schedules and accept deposits when due- Work with Sales team for payments to be completed before Events per SOP- Work with Front Office for all House Accounts and DB accounts- Work with Front Office to Settle all outstanding balance unless DB or PO account- Reconcile and verify payments from Plazas- Reconcile and verify chargebacks- research and respond within in timely manner- Charge Credit cards for advance payments for groups- Post checks of a advance deposit payments or payments after functions- Ensure all Banquet checks are posted to groups- Ensure all charges such as AV/electrical hookups, parking and any miscellaneous charges are posted to groups- Ensure all charges such as AV/electrical hookups are posted to groups- Work with Sales to collect payments after the event in case payment was not completed- Collect any direct billing accounts
Qualifications
Education & Experience:
- College degree, Accounting Major, High school graduate.
- Two years accounting experience preferably in the Hospitality Industry.
- Ability to communicate in English with guests/visitors/vendors and hotel staff to their understanding.
- Ability to provide legible communication; compute mathematical calculations.
Physical Requirements;
- Ability to remain stationary at assigned post for extended periods of time.
- Sedentary work, exerting up to 25 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.
General Requirements:
- Ability to input and access information into the computer.
- Ability to maintain concentration and think clearly.
- Ability to focus on details and resolve numerical problems.
- Ability to prioritize, organize and follow up.
- Ability to maintain confidentiality of pertinent hotel data.
- Ability to promote positive relations with vendors and staff alike.
- Ability to provide clear and pleasant telephone communication.
- Ability to perform job functions with minimal supervision.
- Ability to work cohesively with other departments and co-workers as part of a team.
- Prior training in guest relations.
We're an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.