Vipany Global Solutions Pvt Ltd is hiring: Litigation Secretary in San Mateo

Major Skills:

Look for candidates with at least 5 years of experience as a litigation secretary or legal assistant, particularly in the context of public agencies or defense work in California.

Make sure candidates have experience with California court rules and federal court filings, including e-filing processes.

Search for experience preparing court documents and handling e-filings, particularly in California state and federal courts.

Experience with appellate filings (filing documents in appellate courts) is an added bonus.

Position Overview:

Seeking a Litigation Secretary with five (5) or more years of experience to join our team. In this full-time role, you will work among highly respected attorneys who advise and defend public agencies across California. The Litigation Secretary will provide essential administrative support for various litigation matters.

Key Responsibilities:

• Prepare for trials, hearings, and other litigation matters
• Proficiently prepare and format court documents for California state and federal courts
• E-file documents in California state and federal courts
• Research court requirements for filings
• Create Tables of Authorities (TOAs) and Tables of Contents (TOCs)
• Prepare and serve subpoenas
• Prioritize and track projects and deadlines

Qualifications & Skills:

• Strong communication, organizational, and recordkeeping skills with attention to detail
• Knowledge of local, State of California, and federal court rules
• Proficiency in preparing and e-filing court documents
• Experience with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
• Moderate experience with Adobe Acrobat Pro
• Working knowledge of document management systems (e.g., iManage) and eDiscovery platforms
• Familiarity with legal calendaring systems (e.g., Deadlines.com, Compulaw) is a plus
• Experience with appellate filings is also a plus