Legal Secretary Job at Jackson Lewis P.C. in Baltimore

Focused on labor and employment law since 1958, Jackson Lewis P.C.'s 950+ attorneys located in major cities nationwide consistently identify and respond to new ways workplace law intersects business. We help employers develop proactive strategies, strong policies and business-oriented solutions to cultivate high-functioning workforces that are engaged, stable and diverse, and share our clients' goals to emphasize inclusivity and respect for the contribution of every employee.

The Firm is ranked in the First Tier nationally in the category of Labor and Employment Litigation, as well as in both Employment Law and Labor Law on behalf of Management, in the U.S. News - Best Lawyers® "Best Law Firms".

The legal secretary will work with multiple attorneys providing a full range of support, including, but not limited to, preparation/revision of correspondence, pleadings, and documents; prepare and file court documents; calendar maintenance; maintain organization of client files utilizing document management system. The successful candidate is very organized, excellent at multi-tasking and balancing competing deadlines, detail-oriented team player possessing at least 5 years recent legal secretary/paralegal experience.

Essential Functions

• Provide support to multiple attorneys in employment law matters
• Engaged in the work of the attorney by demonstrating knowledge and status of current cases and projects
• Communicate with clients as needed
• Act as liaison between internal departments and outside agencies
• Preparation/revision of correspondence, pleadings, documents, and other clerical assignments as directed

• Liaison with courts and litigation vendors, including process servers, court reporters, and couriers
• Prepare responses to audit requests.

• Handle a wide variety of complex and confidential time-sensitive material
• Work with engagements team to run conflict checks and open new client engagements
• Maintain calendars, CLE reports, expense reports, and time records
• Book and organize travel arrangements including flights, hotels, transportation, make changes to reservations as needed
• Calendar depositions, mediations, hearings, and schedule court reporting services
• Format and proofread

• Paralegal responsibilities to include, but not limited to, assist with preparation of pleadings and discovery in federal and state court matters; assist with preparation of federal and state administrative filings; prepare subpoenas according to state and federal regulations; trial and arbitration preparation; preparation and management of trial exhibits and other trial related assistance.

Qualifications/Skills Required

• At least 5 years recent legal secretarial/paralegal experience within a law firm
• Familiarity with state and federal rules and procedures
• Must have a solid understanding of electronic court filings
• Proficient in Excel
• Proficient with generating Tables of Authorities
• Strong verbal and written communication skills, as well as excellent proofreading skills
• Ability to timely respond to deadlines as well as balance the workload of multiple attorneys
• Strong interpersonal skills

Educational Requirements

• High School diploma or equivalent required
• Paralegal certificate preferred

For Maryland, the expected hourly range for this position is between $31.35 and $40.00. The actual compensation will be determined based on experience and other factors permitted by law.

Jackson Lewis understands that embracing our differences makes us a stronger, better firm. We appreciate the importance of having a workforce that reflects the various communities in which we work, and we strive to create an inclusive environment where diverse employees want to work and where they can flourish professionally. In furtherance of our culture, all qualified applicants will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status or any other characteristics protected by law.