Legal Secretary, Real Estate Job at Plona Partners in New York

Firm Ranking: AmLaw100 Firm

Location: New York, NY

Position: Legal Secretary, Real Estate

Support Model: 1 to 1 Real Estate Partner

Pay Rate: $80,000 - $105,000 with OT and BONUS

Onsite Logistics: 2/3 days a week onsite

Hiring Manager: Office Administrator

Job Description:

Primary responsibilities include but are not limited to:

• Candidates will effectively support attorneys in preparing for negotiations and contract disputes. Assumes responsibility for ensuring the efficient daily administrative operations of the assigned legal team.
• Communicates with attorneys and helps balance the team’s workload to ensure completion of projects within established time frames and quality standards; seeks assistance from the Legal Secretary Lead and/or the HR/Attorney Recruiting Manager when workload demands and deadlines are required.
• Demonstrates mastery of the Firm’s Microsoft Office system by producing a variety of documents from various source materials, which may include Dictaphone tapes.
• Composes routine correspondence and non-routine correspondence for attorney review as requested.
• Become familiar with the Firm’s policies and all applicable administrative procedures.
• Provides administrative support to the assigned legal team by ensuring the organization of work flow, files and recordkeeping, including preparation of timesheets and client bills, expense reports, and the processing of incoming and outgoing mail and overnight deliveries.
• Assists in organizing work schedule by maintaining calendar, scheduling appointments and coordinating travel arrangements.

Qualifications

• 3-5 years of legal secretarial experience with a solid understanding of law firm or sophisticated organization operation
• Commercial Real Estate Experience
• Excellent word processing skills and advanced-level computer skills required including proficiency in MS Office and Adobe Acrobat.
• Knowledge in NetDocs, Intapp Time, and Chrome River a plus.