Garciga Properties LLC is hiring: Administrative Assistant in Miami

We are seeking an organized, detail-oriented, and proactive Administrative Assistant to support our team in a fast-paced, dynamic work environment. If you are a motivated individual with a passion for real estate and strong administrative skills, we want to hear from you!

Key Responsibilities:

• Provide administrative support to the Commercial Real Estate team, including property managers, brokers, and executives.
• Manage and maintain client files, ensuring all documentation is accurate, up-to-date, and organized.
• Prepare and format correspondence, presentations, and reports for internal and external stakeholders.
• Coordinate and schedule meetings, appointments, and property showings for the team.
• Handle phone calls, emails, and other communication with clients, vendors, and colleagues professionally and promptly.
• Assist with lease and contract administration, including drafting, proofreading, and processing agreements.
• Maintain office supplies, ordering when necessary, and ensure the smooth running of day-to-day operations.
• Coordinate the preparation of marketing materials and property listings.
• Assist with the preparation and tracking of invoices and budgets.
• Conduct research on property listings, market trends, and potential investment opportunities.
• Handle confidential information with integrity and discretion.
• Provide occasional support for property inspections and client meetings.

Qualifications:

• High school diploma or equivalent required; Associate’s or Bachelor’s degree in business administration, real estate, or related field preferred.
• Previous administrative experience, preferably in commercial real estate or a related industry.
• Strong knowledge of office software (Microsoft Office Suite, Google Workspace, etc.).
• Excellent communication and interpersonal skills, with the ability to interact professionally with clients and team members.
• Strong attention to detail and organizational skills, with the ability to prioritize tasks effectively.
• Ability to multitask and manage time efficiently in a fast-paced environment.
• Knowledge of commercial real estate terminology, contracts, and leasing processes is a plus.
• Proactive and reliable, with the ability to work independently and as part of a team.