MASTER ST VINCENT DE PAUL OF BALTIM
Facilities Manager
MASTER ST VINCENT DE PAUL OF BALTIM, Baltimore, Maryland, United States, 21276
Job Details
Job Location SVDP Center St Ambrose Building - Baltimore, MD
Position Type Full Time
Salary Range $88,000.00 - $97,000.00 Salary
Travel Percentage Up to 50%
Description
SUMMARY
The Facilities Manager is an administrative position responsible for overseeing the management and day-to-day operations of all facilities and physical assets across the organization. This position ensures that all buildings, grounds, systems, and equipment are efficiently managed, well-maintained, and compliant with health, safety, and environmental regulations. The Facilities Manager will work collaboratively with external service vendors as well as other internal departments to support the organization's overall goals to ensure a safe, productive, and sustainable working environment. The Facilities Manager develops and maintains policies, procedures and systems for effective management of building functionality, while creating an organizational culture centered around preventative maintenance. The Facilities Manager also manages building leases and contracts and provides oversight and support to facilities staff. Exercises fiscal oversight to achieve cost efficiencies and budget compliance.
PRIMARY DUTIES Leadership & Supervision
Monitoring and responding to all facility-related issues; Supervising facilities staff; Conducting regular facility walk-throughs and inspections, documenting conditions and preparing reports; Providing a schedule of all maintenance contracts with contract details; Ensuring that the facilities are prepared for inclement weather and equipment preventative maintenance; Creating and maintaining a facility profile for each site to identify operational, systems, and infrastructure details. Manage vendor relationships, including negotiating contracts and overseeing third-party service providers for cleaning, landscaping, security, and other facility-related services. Develop and implement a comprehensive facilities management strategy aligned with the organization's needs and growth objectives.
Project Management
Lead or oversee facility-related projects such as renovations, relocations, expansions, or new building construction. Collaborate with internal stakeholders (HR, IT, Operations) to ensure that facility projects meet business requirements and timelines. Work with architects, contractors, and other external parties to ensure projects are completed on time, within budget, and according to specifications.
Vendor and Contract Management
Develop, review, and negotiate service contracts with vendors, ensuring quality service delivery at competitive rates. Track service levels, monitor vendor performance, and resolve issues or disputes promptly. Creates detailed scopes of work and produces RFP's and RFQ's to identify contractors, and obtains multiple competitive bids and proposals for facility-related contracts, services, repairs, maintenance, supplies, and projects; Maintains an updated vendor list and seeks new vendors for optimal pricing; Engages in contract negotiations; Ensures and monitors Davis Bacon Wage compliance when required by funding source.
Planning
Conducts building assessments, identifies facility needs, plans capital improvements, and takes the lead on the facilities objectives in the SVDP Strategic Plan.
Capital Projects
Coordinates capital improvement projects, serving as SVDP Liaison and project manager, to include planning, bidding, contracting, and overseeing work and ensuring proper documentation is maintained.
Contracts/Leases
Negotiates, reviews, and submits recommendations for approval for all facility related contracts and leases.
Budget Management
Works with the Finance Department and Department Leadership to manage budgetary allocations related to facility repair and maintenance to ensure fiscal efficiencies, monitoring and management of expenditures to budget, assisting with development of facility budgets, and negotiating fiscally responsible leases and contracts; Ensures that repairs and project expenses are billed properly; Reviews and submits for approval both ongoing and one-time expenditures.
Insurance Claims
In collaboration with the CFO, the Facilities Manager is responsible for providing information and/or communicating with the insurance adjustor to ensure that all facility-related claims are addressed in a timely manner. For claims that involve facility repairs, meets the adjuster and communicates and follows-up with the adjuster until the work is completed and the claim is closed.
SECONDARY DUTIES
Maintains Work Order database system and ensures consistent use and reporting Ensures invoices are promptly entered into the agency billing system with proper coding and helps resolve payment issues for vendors. Develops and implements emergency preparedness plans and trains staff on procedures. Provides 24/7, on-call responsibility for facility-related emergencies. Monitors public safety notifications for emergencies and threats within proximity of SVDP facilities. Ensures staff are property trained for duties related to facility operations and facility safety procedures and practices. Participates in staff meetings and other meetings as requested. Upholds the mission and values of St. Vincent de Paul. Assists with and attend special events held by St. Vincent de Paul. Attends, and as necessary represents St Vincent de Paul in external meetings and events. Other duties as assigned within the scope of the position. Qualifications
QUALIFICATIONS
Bachelor's degree in Facilities Management, Business Administration, Engineering, or related fields. 6 years of experience in facilities management or operations, including at least 2 years in a leadership or managerial role. Proven experience in managing large, complex facilities with responsibility for budgets, operations, and team management. Strong computer skills with Microsoft Office Suite and experience with property management and/or work order software and other relevant applications. Ability to communicate effectively, both verbally and in writing. Skills in budget management strongly preferred. Knowledge of facility As-Builts, blueprints and floor plans. Highly organized. Desire and ability to work as a team player. A car and the ability to travel to meetings and SVDP facilities and a valid drivers license.
PHYSICAL REQUIREMENTS
ENVIRONMENTAL CONDITIONS
X Primarily Indoor Work
TYPE OF WORK
XMEDIUM WORK: Lifting 50 pounds maximum with frequent lifting and/or carrying of objects up to 25 pounds.
Job Location SVDP Center St Ambrose Building - Baltimore, MD
Position Type Full Time
Salary Range $88,000.00 - $97,000.00 Salary
Travel Percentage Up to 50%
Description
SUMMARY
The Facilities Manager is an administrative position responsible for overseeing the management and day-to-day operations of all facilities and physical assets across the organization. This position ensures that all buildings, grounds, systems, and equipment are efficiently managed, well-maintained, and compliant with health, safety, and environmental regulations. The Facilities Manager will work collaboratively with external service vendors as well as other internal departments to support the organization's overall goals to ensure a safe, productive, and sustainable working environment. The Facilities Manager develops and maintains policies, procedures and systems for effective management of building functionality, while creating an organizational culture centered around preventative maintenance. The Facilities Manager also manages building leases and contracts and provides oversight and support to facilities staff. Exercises fiscal oversight to achieve cost efficiencies and budget compliance.
PRIMARY DUTIES Leadership & Supervision
Monitoring and responding to all facility-related issues; Supervising facilities staff; Conducting regular facility walk-throughs and inspections, documenting conditions and preparing reports; Providing a schedule of all maintenance contracts with contract details; Ensuring that the facilities are prepared for inclement weather and equipment preventative maintenance; Creating and maintaining a facility profile for each site to identify operational, systems, and infrastructure details. Manage vendor relationships, including negotiating contracts and overseeing third-party service providers for cleaning, landscaping, security, and other facility-related services. Develop and implement a comprehensive facilities management strategy aligned with the organization's needs and growth objectives.
Project Management
Lead or oversee facility-related projects such as renovations, relocations, expansions, or new building construction. Collaborate with internal stakeholders (HR, IT, Operations) to ensure that facility projects meet business requirements and timelines. Work with architects, contractors, and other external parties to ensure projects are completed on time, within budget, and according to specifications.
Vendor and Contract Management
Develop, review, and negotiate service contracts with vendors, ensuring quality service delivery at competitive rates. Track service levels, monitor vendor performance, and resolve issues or disputes promptly. Creates detailed scopes of work and produces RFP's and RFQ's to identify contractors, and obtains multiple competitive bids and proposals for facility-related contracts, services, repairs, maintenance, supplies, and projects; Maintains an updated vendor list and seeks new vendors for optimal pricing; Engages in contract negotiations; Ensures and monitors Davis Bacon Wage compliance when required by funding source.
Planning
Conducts building assessments, identifies facility needs, plans capital improvements, and takes the lead on the facilities objectives in the SVDP Strategic Plan.
Capital Projects
Coordinates capital improvement projects, serving as SVDP Liaison and project manager, to include planning, bidding, contracting, and overseeing work and ensuring proper documentation is maintained.
Contracts/Leases
Negotiates, reviews, and submits recommendations for approval for all facility related contracts and leases.
Budget Management
Works with the Finance Department and Department Leadership to manage budgetary allocations related to facility repair and maintenance to ensure fiscal efficiencies, monitoring and management of expenditures to budget, assisting with development of facility budgets, and negotiating fiscally responsible leases and contracts; Ensures that repairs and project expenses are billed properly; Reviews and submits for approval both ongoing and one-time expenditures.
Insurance Claims
In collaboration with the CFO, the Facilities Manager is responsible for providing information and/or communicating with the insurance adjustor to ensure that all facility-related claims are addressed in a timely manner. For claims that involve facility repairs, meets the adjuster and communicates and follows-up with the adjuster until the work is completed and the claim is closed.
SECONDARY DUTIES
Maintains Work Order database system and ensures consistent use and reporting Ensures invoices are promptly entered into the agency billing system with proper coding and helps resolve payment issues for vendors. Develops and implements emergency preparedness plans and trains staff on procedures. Provides 24/7, on-call responsibility for facility-related emergencies. Monitors public safety notifications for emergencies and threats within proximity of SVDP facilities. Ensures staff are property trained for duties related to facility operations and facility safety procedures and practices. Participates in staff meetings and other meetings as requested. Upholds the mission and values of St. Vincent de Paul. Assists with and attend special events held by St. Vincent de Paul. Attends, and as necessary represents St Vincent de Paul in external meetings and events. Other duties as assigned within the scope of the position. Qualifications
QUALIFICATIONS
Bachelor's degree in Facilities Management, Business Administration, Engineering, or related fields. 6 years of experience in facilities management or operations, including at least 2 years in a leadership or managerial role. Proven experience in managing large, complex facilities with responsibility for budgets, operations, and team management. Strong computer skills with Microsoft Office Suite and experience with property management and/or work order software and other relevant applications. Ability to communicate effectively, both verbally and in writing. Skills in budget management strongly preferred. Knowledge of facility As-Builts, blueprints and floor plans. Highly organized. Desire and ability to work as a team player. A car and the ability to travel to meetings and SVDP facilities and a valid drivers license.
PHYSICAL REQUIREMENTS
ENVIRONMENTAL CONDITIONS
X Primarily Indoor Work
TYPE OF WORK
XMEDIUM WORK: Lifting 50 pounds maximum with frequent lifting and/or carrying of objects up to 25 pounds.