Academy Bus is hiring: Administrative Assistant in Hoboken

Academy Bus, is seeking an Administrative Assistant to join our team at our corporate headquarters in Hoboken, NJ.

The core hours for this position will be 10:30 AM - 6:30 PM, however, flexibility is required.

100% in the office 5 days a week.

We offer a competitive salary paid on a weekly basis with benefits, including medical, dental, life, prescription, and 401(k), paid time off, and paid holidays.

Free onsite private parking or easy access via public transportation.

Core Role:

The Administrative Assistant reports to the Executive Assistant to the President/CEO, providing administrative support to the Executive Assistant, Purchasing Manager, VP of Sales and the President.

• Assist with general administrative tasks as directed by the EA or CEO
• General administrative support for the Executive Assistant, Purchasing Manager, VP of Sales, and CEO
• Cover for the EA when she is out of the office or otherwise engaged
• Maintain organization and order in the executive suite
• Create, review, print, and distribute documents such as email, memos, letters, forms and special reports.
• Create, review, update, print and distribute special reports in Microsoft Excel.
• Maintain an organized paper and electronic filing system
• Transcribe meeting minutes from handwritten notes
• Maintain sales collateral inventory
• Opening and distributing mail

Desired Characteristics:

• Self-sufficient, multi-tasker who works well under pressure and thrives in a fast-paced environment
• Ability to adapt to changing priorities and expectations
• Organized with attention to detail
• Professional demeanor and communication skills
• Positive and flexible attitude
• Ability to recognize sensitive information and protect confidentiality

Requirements:

• Experience working in a professional office environment
• Experience supporting management or executives
• Experience using Excel, Outlook, and Word (Candidates may be tested)
• Reliable transportation to get to work
• Able to work hours listed and be flexible as needed

Academy is EEO