Executive Assistant Job at Robert Half in Berwyn

We are offering a contract for a permanent position as an Executive Assistant to join our team in Berwyn, Pennsylvania. This role is integral to our operations within the financial services industry, providing key administrative support and ensuring the smooth running of our office. The Executive Assistant will be fully onsite, managing a range of tasks from handling travel arrangements to maintaining efficient customer relations management (CRM) systems.

Responsibilities:

• Manage and maintain executives' schedules, appointments and travel arrangements
• Coordinate and manage communication, including taking calls, responding to emails, and interfacing with clients
• Handle confidential documents ensuring they remain secure
• Prepare and edit communications, presentations, and other documents
• File and retrieve documents and reference materials
• Monitor, respond to and distribute incoming communications
• Conduct research, assemble and analyze data to prepare reports and documents
• Arrange and coordinate meetings and events
• Record, transcribe and distribute minutes of meetings
• Maintain office supplies
• Coordinate project-based work.• Minimum of 2 years of experience in a similar role as an Executive Assistant
• Proficient in ADP - Financial Services software
• Experience with Cisco Webex Meetings and Concur
• Familiarity with CRM systems
• Ability to use Kronos Timekeeping System effectively
• Experience with About Time software
• Skilled in Calendar Management
• Excellent communication skills, both written and verbal
• Ability to handle and coordinate conference calls
• Proficient in managing detail-oriented correspondence