School Administrative Unit 50
Assistant Secretary Job at School Administrative Unit 50 in Greenland
School Administrative Unit 50, Greenland, NH, United States, 03840
Position Type:
Secretarial/Clerical/Assistant Secretary
Date Posted:
1/7/2025
Location:
Greenland Central School
Date Available:
01/17/2025
Closing Date:
01/14/2025 Greenland Central School is seeking an Assistant Secretary. We are looking for an individual that does well in a fast paced environment who works well with others (staff and students) and learns quickly.
This position is for 210 days yearly.
JOB SUMMARY:
-To assist the Building Principal, The Special Education Coordinator, and School Counselor in the smooth operation of the school office and to maintain effective interactions with staff, students, parents, and school visitors.
QUALIFICATIONS:
-High School Diploma, Associate's Degree in Secretarial Science or related field preferred.
REPORTS TO:
-Building Principal and Special Education Coordinator
RESPONSIBILITIES:
Administrative Support
-Provide administrative support to the Principal, Special Education Coordinator, or School Counselor by managing their calendar, scheduling appointments, arranging meetings, and maintaining records and files.
-Assist in compiling information for preparation of the budget.
Communication
-Be the liaison between the principal, staff, parents, students, and external stakeholders.
-Answer phone calls, emails, and other correspondence on behalf of the principal.
-Receive and review incoming correspondence, reports, materials and communications and route to appropriate personnel.
-Respond to inquiries from a wide variety of internal and external parties for the purpose of providing information, facilitating communication among departments and/or providing direction.
Documentation
-Maintain a variety of computerized and manual records, files, and department information for the purpose of providing information and complying with District, state, and federal requirements.
-Assist the Principal, Special Education Coordinator, or School Counselor with the preparation of a wide variety of reports and written materials (agendas, minutes, newsletters, handbooks, annual reports, etc.)
-Process documentation and materials (mail, supplies, registrations, etc.) for the purpose of disseminating information to appropriate parties for action.
-Maintain complete and accurate records as required by law and the Principal, Special Education Coordinator, or School Counselor.
-Assist with processing documentation and materials for the purpose of disseminating information to appropriate parties for action.
Meeting Coordination
-Organize meetings and events including securing venues, sending invitations, preparing agendas, taking minutes, and ensuring necessary resources are available.
-Follow up on action items and communicate decisions made during meetings.
Record Keeping
-Maintain and update various records and databases, including student records, attendance records, and staff records.
-Ensure all information is accurate, confidential, and easily accessible when needed.
-Compile data from a variety of sources to comply with financial, legal and/or Administrative requirements.
School Operations
-Greet incoming visitors and ensure they properly sign in/out as required.
-Coordinate school activities.
-Supervise students in classrooms and out-of-classroom activities as assigned.
-Assist in emergency situations what would require evacuation or securing the building and other emergency procedures.
-Maintain inventory of supplies and materials for the purpose of ensuring items' availability.
-Organize time, space, materials, and equipment.
-Schedule various activities (meetings, testing arrangements, assemblies, special programs, etc.) for the purpose of assisting in meeting staff needs and efficiently utilizing personnel, equipment, and facilities.
-Monitor assigned department/program activities for the purpose of ensuring completion in compliance with established financial, legal and/or Administrative requirements.
-Maintain office equipment, tools, and work areas for the purpose of ensuring a safe working environment and the availability of items within a specific time frame.
Parent and Student Support
-Provide information and assistance to parents and students.
Professional Responsibilities
-Maintain confidentiality and ensure private information is protected at all times.
-Engage in reflective practice.
-Participate in a professional community.
-Engage in professional development.
-Exhibit high standards of ethical practice and wise decision making on behalf of students, families, staff, and administration.
-Participate and attend meetings, as required.
-Perform other job-related duties and responsibilities as assigned by the Principal, Special Education Coordinator, or the School Counselor.
Adheres to:
-Ed. 510: Code of Conduct for New Hampshire Educators
-Guiding Principles: The Code of Ethics for New Hampshire Educators
-All district school board policies and procedures
-All district handbooks
SKILLS AND ABILITIES:
This position requires:
-Dependability
-Concern for others
-Self-control
-Adaptability/flexibility
-Integrity
-Initiative
-Cooperation
-Persistence
-Innovation
-Analytical thinking
-Establishing and maintaining interpersonal relationships
-Updating and using relevant knowledge
-Making decisions and solving problems
-Thinking creatively
-Communicating with supervisors, colleagues, families, community, and students
-Developing and building teams
-Resolving conflicts and negotiating with others
-Analyzing data or information
-Performing administrative activities such as paperwork
TECHNOLOGY SKILLS:
-Electronic mail software
-Multimedia educational software
-Google applications
PHYSICAL AND ENVIRONMENTAL DEMANDS:
-Reach with hands and arms and use hands and fingers to handle objects and operate computers, hand-held learning devices and other office equipment.
-Regularly required to sit, stand, walk, talk, and hear.
-Occasionally lift and/or move up to 15 pounds.
-Exposure to a variety of childhood and adult diseases and illnesses.
-Occasional exposure to various weather conditions.
-Exposure to a range of heating, air conditioning and ventilation conditions.
-Function in a workplace that is usually moderately quiet but can be noisy at times.
EMPLOYMENT STATUS:
-Non-Exempt from overtime pay
-Full-time
-On-site
Application Procedure:
Apply online
Secretarial/Clerical/Assistant Secretary
Date Posted:
1/7/2025
Location:
Greenland Central School
Date Available:
01/17/2025
Closing Date:
01/14/2025 Greenland Central School is seeking an Assistant Secretary. We are looking for an individual that does well in a fast paced environment who works well with others (staff and students) and learns quickly.
This position is for 210 days yearly.
JOB SUMMARY:
-To assist the Building Principal, The Special Education Coordinator, and School Counselor in the smooth operation of the school office and to maintain effective interactions with staff, students, parents, and school visitors.
QUALIFICATIONS:
-High School Diploma, Associate's Degree in Secretarial Science or related field preferred.
REPORTS TO:
-Building Principal and Special Education Coordinator
RESPONSIBILITIES:
Administrative Support
-Provide administrative support to the Principal, Special Education Coordinator, or School Counselor by managing their calendar, scheduling appointments, arranging meetings, and maintaining records and files.
-Assist in compiling information for preparation of the budget.
Communication
-Be the liaison between the principal, staff, parents, students, and external stakeholders.
-Answer phone calls, emails, and other correspondence on behalf of the principal.
-Receive and review incoming correspondence, reports, materials and communications and route to appropriate personnel.
-Respond to inquiries from a wide variety of internal and external parties for the purpose of providing information, facilitating communication among departments and/or providing direction.
Documentation
-Maintain a variety of computerized and manual records, files, and department information for the purpose of providing information and complying with District, state, and federal requirements.
-Assist the Principal, Special Education Coordinator, or School Counselor with the preparation of a wide variety of reports and written materials (agendas, minutes, newsletters, handbooks, annual reports, etc.)
-Process documentation and materials (mail, supplies, registrations, etc.) for the purpose of disseminating information to appropriate parties for action.
-Maintain complete and accurate records as required by law and the Principal, Special Education Coordinator, or School Counselor.
-Assist with processing documentation and materials for the purpose of disseminating information to appropriate parties for action.
Meeting Coordination
-Organize meetings and events including securing venues, sending invitations, preparing agendas, taking minutes, and ensuring necessary resources are available.
-Follow up on action items and communicate decisions made during meetings.
Record Keeping
-Maintain and update various records and databases, including student records, attendance records, and staff records.
-Ensure all information is accurate, confidential, and easily accessible when needed.
-Compile data from a variety of sources to comply with financial, legal and/or Administrative requirements.
School Operations
-Greet incoming visitors and ensure they properly sign in/out as required.
-Coordinate school activities.
-Supervise students in classrooms and out-of-classroom activities as assigned.
-Assist in emergency situations what would require evacuation or securing the building and other emergency procedures.
-Maintain inventory of supplies and materials for the purpose of ensuring items' availability.
-Organize time, space, materials, and equipment.
-Schedule various activities (meetings, testing arrangements, assemblies, special programs, etc.) for the purpose of assisting in meeting staff needs and efficiently utilizing personnel, equipment, and facilities.
-Monitor assigned department/program activities for the purpose of ensuring completion in compliance with established financial, legal and/or Administrative requirements.
-Maintain office equipment, tools, and work areas for the purpose of ensuring a safe working environment and the availability of items within a specific time frame.
Parent and Student Support
-Provide information and assistance to parents and students.
Professional Responsibilities
-Maintain confidentiality and ensure private information is protected at all times.
-Engage in reflective practice.
-Participate in a professional community.
-Engage in professional development.
-Exhibit high standards of ethical practice and wise decision making on behalf of students, families, staff, and administration.
-Participate and attend meetings, as required.
-Perform other job-related duties and responsibilities as assigned by the Principal, Special Education Coordinator, or the School Counselor.
Adheres to:
-Ed. 510: Code of Conduct for New Hampshire Educators
-Guiding Principles: The Code of Ethics for New Hampshire Educators
-All district school board policies and procedures
-All district handbooks
SKILLS AND ABILITIES:
This position requires:
-Dependability
-Concern for others
-Self-control
-Adaptability/flexibility
-Integrity
-Initiative
-Cooperation
-Persistence
-Innovation
-Analytical thinking
-Establishing and maintaining interpersonal relationships
-Updating and using relevant knowledge
-Making decisions and solving problems
-Thinking creatively
-Communicating with supervisors, colleagues, families, community, and students
-Developing and building teams
-Resolving conflicts and negotiating with others
-Analyzing data or information
-Performing administrative activities such as paperwork
TECHNOLOGY SKILLS:
-Electronic mail software
-Multimedia educational software
-Google applications
PHYSICAL AND ENVIRONMENTAL DEMANDS:
-Reach with hands and arms and use hands and fingers to handle objects and operate computers, hand-held learning devices and other office equipment.
-Regularly required to sit, stand, walk, talk, and hear.
-Occasionally lift and/or move up to 15 pounds.
-Exposure to a variety of childhood and adult diseases and illnesses.
-Occasional exposure to various weather conditions.
-Exposure to a range of heating, air conditioning and ventilation conditions.
-Function in a workplace that is usually moderately quiet but can be noisy at times.
EMPLOYMENT STATUS:
-Non-Exempt from overtime pay
-Full-time
-On-site
Application Procedure:
Apply online