City of Boca Raton, FL
City of Boca Raton, FL is hiring: Secretary P/T in Boca Raton
City of Boca Raton, FL, Boca Raton, FL, United States, 33481
Salary: $22.62 - $26.08 Hourly
Location : Boca Raton, FL
Job Type: Part-Time
Job Number: 04123
Department: Police Services
Division: Community Services 22/07001
Opening Date: 01/07/2025
Closing Date: 1/10/2025 11:59 PM Eastern
FLSA: Non-Exempt
Bargaining Unit: U
Job Description
Performs difficult clerical work undertaking a variety of assignments in a municipal office; does related work as required. Work is performed under regular supervision. Supervision may be exercised over subordinate personnel.
Essential Functions
ESSENTIAL FUNCTIONS:
Types letters, invoices requisitions, reports, statistical documents, vouchers, etc. from rough draft, copy, or verbal instruction;
Checks and reviews a variety of data for accuracy, completeness, and conformance to established standards;
Serves as receptionist; provides requested information; takes and relay messages;
Opens, sorts, and distributes mail;
Handles billings and keeps various accounts;
Collects and prepares data for records and reports;
Operates word processing and other office automation equipment;
Prepares deposits.
RELATED TASKS:
Composes routine correspondence independently or from supervisor's notes;
Maintain various records and files including confidential files;
Prepares requisitions, types purchase orders, maintains files; orders supplies and equipment;
Maintains appointment calendar; sets up appointments for supervisor and other personnel;
Makes arithmetical calculations, posts and makes entries in account books and other records; collects money for various items;
Performs related tasks as required.
Knowledge, Skills and Abilities
General knowledge of standard office practices, procedures, equipment, and clerical techniques; general knowledge of business English, spelling, and arithmetic; ability to type accurately at a rate of 35 WPM; ability to make arithmetical calculations; ability to meet the public effectively; ability to establish and maintain effective working relationships with associates and the general public; ability to follow oral and written instructions; skill in the use of a variety of standard and automated office equipment; skilled in a word processing program.
Minimum and Preferred Qualifications
Any combination of education and experience equivalent to graduation from high school, including or supplemented by courses in typing and a minimum of one (1) year of experience in clerical and typing work.
SPECIAL REQUIREMENTS:
Possession of valid State of Florida Class "E" driver's license with no more than six (6) points in a three (3) year period.
POST-OFFER BACKGROUND REQUIREMENTS:
The background check process for this position may include:
The City of Boca Raton is an Equal Opportunity, Inclusive, Veteran's Preference Employer and Drug Free Workplace. It is the policy of the City of Boca Raton to prohibit discrimination on the basis of race, color, religion, gender, gender identity or expression, marital status, age, national origin, disability, pregnancy, familial status, sexual orientation, genetic information, or any other status or condition protected by applicable federal, state or local laws.
CITY OF BOCA RATON - BENEFITS SUMMARY
Part-Time Employees
ELIGIBILITY REQUIREMENTS: To be eligible to receive Paid Leave and to contribute to the 457 Deferred Compensation Plan, a part-time employee must have worked at least 1,040 hours in the prior fiscal year
PAID LEAVE: Employees who work a minimum of 1,040 hours per fiscal year will receive twelve (12) hours of Paid Leave on October 1st. This Paid Leave shall be used no later than September 30th of that fiscal year or it will be forfeited. These hours may not accumulate and may only be granted with the approval of the employee's supervisor. This paid leave has no cash value at separation of employment.
MISSION SQUARE 457 DEFERRED COMPENSATION PLAN: Employees who work a minimum of 1,040 hours per fiscal year will be allowed to participate in the 457 Deferred Compensation Plan. The City will not provide any matching funds.
01
Each applicant must complete this supplemental questionnaire as a part of the application screening and selection process. The information you provide will be reviewed and used to determine your eligibility to move forward in the selection process. Incomplete responses, false statements, omissions, or partial information may result in disqualification from the selection process. Do you agree to answer each supplemental question truthfully and that your responses can be verified from information included within the application?
02
Do you possess a valid State of Florida Class "E" driver's license with no more than six (6) points in the last three (3) years?
03
What is the highest level of education that you have completed?NOTE: You must attach proof (diploma or degree or transcripts) of highest education completed with your application. Failure to do so may result in your application being marked as incomplete and removed from consideration.
04
What area of study is your education?
05
How many years of previous experience do you possess in clerical and typing work?
06
Please briefly summarize your experience in clerical and typing work.This experience must be clearly listed on your application work history. NOTE: "See Resume" will not be considered as a valid response. If you have no previous experience, please state "N/A"
07
Please indicate your level of proficiency in Microsoft Excel.
08
Please indicate your level of proficiency in Microsoft Word.
09
Please indicate your level of proficiency in Microsoft Outlook.
10
Are you able to type at least 35 WPM (words per minute)?
11
To be considered for employment with the City of Boca Raton, applicants must provide at least ten (10) years of continuous history. Did you account for the last ten (10) year period including all employment, periods of inactivity, school and/or retirement?
Required Question
Location : Boca Raton, FL
Job Type: Part-Time
Job Number: 04123
Department: Police Services
Division: Community Services 22/07001
Opening Date: 01/07/2025
Closing Date: 1/10/2025 11:59 PM Eastern
FLSA: Non-Exempt
Bargaining Unit: U
Job Description
Performs difficult clerical work undertaking a variety of assignments in a municipal office; does related work as required. Work is performed under regular supervision. Supervision may be exercised over subordinate personnel.
Essential Functions
ESSENTIAL FUNCTIONS:
Types letters, invoices requisitions, reports, statistical documents, vouchers, etc. from rough draft, copy, or verbal instruction;
Checks and reviews a variety of data for accuracy, completeness, and conformance to established standards;
Serves as receptionist; provides requested information; takes and relay messages;
Opens, sorts, and distributes mail;
Handles billings and keeps various accounts;
Collects and prepares data for records and reports;
Operates word processing and other office automation equipment;
Prepares deposits.
RELATED TASKS:
Composes routine correspondence independently or from supervisor's notes;
Maintain various records and files including confidential files;
Prepares requisitions, types purchase orders, maintains files; orders supplies and equipment;
Maintains appointment calendar; sets up appointments for supervisor and other personnel;
Makes arithmetical calculations, posts and makes entries in account books and other records; collects money for various items;
Performs related tasks as required.
Knowledge, Skills and Abilities
General knowledge of standard office practices, procedures, equipment, and clerical techniques; general knowledge of business English, spelling, and arithmetic; ability to type accurately at a rate of 35 WPM; ability to make arithmetical calculations; ability to meet the public effectively; ability to establish and maintain effective working relationships with associates and the general public; ability to follow oral and written instructions; skill in the use of a variety of standard and automated office equipment; skilled in a word processing program.
Minimum and Preferred Qualifications
Any combination of education and experience equivalent to graduation from high school, including or supplemented by courses in typing and a minimum of one (1) year of experience in clerical and typing work.
SPECIAL REQUIREMENTS:
Possession of valid State of Florida Class "E" driver's license with no more than six (6) points in a three (3) year period.
POST-OFFER BACKGROUND REQUIREMENTS:
The background check process for this position may include:
- Criminal Background Check
- Employment Verification
- Reference Checks
- Motor Vehicles Report (MVR) Check
The City of Boca Raton is an Equal Opportunity, Inclusive, Veteran's Preference Employer and Drug Free Workplace. It is the policy of the City of Boca Raton to prohibit discrimination on the basis of race, color, religion, gender, gender identity or expression, marital status, age, national origin, disability, pregnancy, familial status, sexual orientation, genetic information, or any other status or condition protected by applicable federal, state or local laws.
CITY OF BOCA RATON - BENEFITS SUMMARY
Part-Time Employees
ELIGIBILITY REQUIREMENTS: To be eligible to receive Paid Leave and to contribute to the 457 Deferred Compensation Plan, a part-time employee must have worked at least 1,040 hours in the prior fiscal year
PAID LEAVE: Employees who work a minimum of 1,040 hours per fiscal year will receive twelve (12) hours of Paid Leave on October 1st. This Paid Leave shall be used no later than September 30th of that fiscal year or it will be forfeited. These hours may not accumulate and may only be granted with the approval of the employee's supervisor. This paid leave has no cash value at separation of employment.
MISSION SQUARE 457 DEFERRED COMPENSATION PLAN: Employees who work a minimum of 1,040 hours per fiscal year will be allowed to participate in the 457 Deferred Compensation Plan. The City will not provide any matching funds.
01
Each applicant must complete this supplemental questionnaire as a part of the application screening and selection process. The information you provide will be reviewed and used to determine your eligibility to move forward in the selection process. Incomplete responses, false statements, omissions, or partial information may result in disqualification from the selection process. Do you agree to answer each supplemental question truthfully and that your responses can be verified from information included within the application?
- Yes
- No
02
Do you possess a valid State of Florida Class "E" driver's license with no more than six (6) points in the last three (3) years?
- Yes
- No
03
What is the highest level of education that you have completed?NOTE: You must attach proof (diploma or degree or transcripts) of highest education completed with your application. Failure to do so may result in your application being marked as incomplete and removed from consideration.
- Less than High School
- High School Diploma or GED
- Trade or Vocational School
- Associates Degree or 60 credits of college courses
- Bachelors Degree
- Masters Degree
04
What area of study is your education?
05
How many years of previous experience do you possess in clerical and typing work?
- I have no previous experience
- 1 year of exoerience
- 2 years of experience
- 3 years of experience
- 4 years of experience
- 5 years or more
06
Please briefly summarize your experience in clerical and typing work.This experience must be clearly listed on your application work history. NOTE: "See Resume" will not be considered as a valid response. If you have no previous experience, please state "N/A"
07
Please indicate your level of proficiency in Microsoft Excel.
- No Experience
- Beginner
- Intermediate
- Advanced
- Expert
08
Please indicate your level of proficiency in Microsoft Word.
- No Experience
- Beginner
- Intermediate
- Advanced
- Expert
09
Please indicate your level of proficiency in Microsoft Outlook.
- No Experience
- Beginner
- Intermediate
- Advanced
- Expert
10
Are you able to type at least 35 WPM (words per minute)?
- Yes
- No
11
To be considered for employment with the City of Boca Raton, applicants must provide at least ten (10) years of continuous history. Did you account for the last ten (10) year period including all employment, periods of inactivity, school and/or retirement?
- Yes
- No
Required Question