Executive Secretary, Buildings and Grounds (Anticipated) Job at Niles Township H
Niles Township High School District, Skokie, IL, United States, 60077
JOB DESCRIPTION
Niles Township High School District 219
Executive Secretary - 260
Purpose Statement
The job of Executive Secretary - 260 is done for the purpose/s of performing diversified secretarial duties
in support of the administrator; conveying information regarding department functions and procedures;
coordinating assigned projects and site activities; and ensuring efficient operation of support functions.
This job reports to the Department Administrator.
Essential Functions
* Attends department and/or in-service meetings, for the purpose of recording minutes,
coordinating materials distribution, supporting the needs of attendees, conveying and/or gathering
information required to perform functions.
* Collects payments for a variety of events for the purpose of completing transactions and/or
securing funds.
* Compiles data from a variety of sources for the purpose of preparing reports, making
recommendations; and/or preparing information for assigned administrators.
* Coordinates a wide variety of projects, functions and/or program components for the purpose of
completing activities and/or delivering services in a timely fashion.
* Maintains a wide variety of manual and electronic documents, files and records for the purpose of
providing up-to-date information and/or historical reference in accordance with established
administrative guidelines and legal requirements.
* Monitors a wide variety of activities on behalf of the assigned Administrator for the purpose of
achieving goals and meeting target dates in compliance with established guidelines and
regulatory requirements.
* Oversees the work activities within the office for the purpose of organizing assignments,
monitoring progress, and ensuring completion within established guidelines.
* Performs other related duties as assigned for the purpose of ensuring the efficient and effective
functioning of the work unit pertaining to District 219.
* Prepares a wide variety of reports, documents and correspondence of a confidential and
non-confidential nature for the purpose of documenting activities, providing written reference,
and/or conveying information.
* Processes a wide variety of documents and materials for the purpose of disseminating
information in compliance with administrative guidelines and/or regulatory requirements.
* Procures supplies and materials for the purpose of maintaining availability of required items.
* Reconciles account balances for assigned budget categories for the purpose of maintaining
accurate account balances.
* Represents assigned Administrator in their absence for the purpose of conveying and/or
gathering information required for their functions.
* Researches a variety of topics for the purpose of providing information and/or recommendations
and/or addressing a variety of administrative requirements.
* Responds to a wide variety of inquiries from internal and external parties for the purpose of
providing information, facilitating communication among parties and/or providing direction.
* Schedules a wide variety of activities for the purpose of making necessary arrangements for
assigned administrator.
* Supports assigned administrative personnel for the purpose of providing assistance with their
functions and responsibilities.
1/06/2025
* Assists substitutes to the department for the purpose of ensuring that programs continue in the
absence of the teacher.
Job Requirements: Minimum Qualifications
Skills, Knowledge and Abilities
SKILLS are required to perform multiple tasks with a potential need to upgrade skills in order to meet
changing job conditions. Specific skill based competencies required to satisfactorily perform the functions
of the job include: operating standard office equipment including pertinent software applications; planning
and managing projects, performing basic bookkeeping and record keeping.
KNOWLEDGE is required to perform algebra and/or geometry; read technical information, compose a
variety of documents, and/or facilitate group discussions; and analyze situations to define issues and
draw conclusions. Specific knowledge based competencies required to satisfactorily perform the
functions of the job include: concepts of grammar and punctuation; basic bookkeeping principles;
business telephone etiquette; common office machines; knowledge of board policy, district, state and
federal regulations/laws.
ABILITY is required to schedule a number of activities, meetings, and/or events; gather and/or collate
data; and use basic, job-related equipment. Flexibility is required to independently work with others in a
wide variety of circumstances; work with data utilizing defined but different processes; and operate
equipment using standardized methods. Ability is also required to work with a diversity of individuals
and/or groups; work with data of varied types and/or purposes; and utilize job-related equipment. Problem
solving is required to analyze issues and create action plans. Problem solving with data frequently
requires independent interpretation of guidelines; and problem solving with equipment is limited. Specific
ability based competencies required to satisfactorily perform the functions of the job include:
communicating with diverse groups; maintaining confidentiality; meeting deadlines and schedules; setting
priorities; working as part of a team; working with constant interruptions; proficient communication in
English; problem solving and decision making.
Responsibility
Responsibilities include: working under limited supervision using standardized practices and/or methods;
directing other persons within a small work unit; utilization of some resources from other work units is
often required to perform the job's functions. There is a continual opportunity to impact the organization's
services.
Working Environment
The usual and customary methods of performing the job's functions require the following physical
demands: some lifting, carrying, pushing, and/or pulling, some stooping, kneeling, crouching, and/or
crawling and significant fine finger dexterity. Generally the job requires 80% sitting, 10% walking, and
10% standing. The job is performed under conditions with some exposure to risk of injury and/or illness.
Experience
Job related experience is required.
1/06/2025
Education
Community college and/or vocational school degree with study in job-related area or five years of
experience in job related area.
Equivalency
Equivalent experience in job related field.
Required Testing Certificates
Job Fit Test
Technology Test
Grammar Test
Continuing Educ./Training Clearances
Fingerprint/Background Clearance
Physical examination
FLSA Status Approval Date Salary Range
Non Exempt 1/6/2025 S5
1/06/2025
Secretarial/Clerical/Executive Secretary
1/6/2025
WEST BUILDINGS AND GROUNDS
07/01/2025
03/01/2025
- Executive Secretary - 260.pdf
- Support Staff Salary and Fringe Benefits.pdf
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