Executive Administrative Assistant Job at TEEMA in Phoenix

Position Title: Senior Administrative Assistant (Contract-to-Hire)
Location: Phoenix, Arizona (Corporate Office)
Pay Rate: $29.00 - $32.50/hour

We are seeking a highly skilled and organized Administrative Assistant to join our team in Phoenix, Arizona. This is a contract-to-hire opportunity offering full-time hours, Monday through Friday, with the possibility of flexing extra hours when urgent tasks arise. This role requires a professional who thrives in a dynamic corporate environment and is adept at supporting executive-level staff.

• Provide administrative support to C-Suite executives.

• Manage and maintain executive calendars, scheduling meetings and setting up virtual calls (Zoom, Microsoft Teams).

• Coordinate boardroom meetings and other corporate events.

• Prepare and produce executive-level documents, presentations and reports.

• Utilize Microsoft Office Suite (Excel, PowerPoint, Outlook) to manage data, create presentations, and maintain communications.

• Respond to urgent tasks with a high degree of flexibility and professionalism.

• Proficiency in modern office technology and tools.

• Strong skills in Microsoft Excel (intermediate or above) and PowerPoint.

• Excellent typing and document formatting abilities.

• Experience with scheduling and coordinating complex C-Suite calendars.

• Exceptional organizational and time-management skills.

• Ability to work independently and manage multiple priorities.

Candidates will be required to complete skills testing, including:

• Typing speed and accuracy

• Microsoft Excel (intermediate or above)

• PowerPoint proficiency

• Producing executive-level documents

• Scheduling and calendar management

• Setting up virtual calls (Zoom, Teams, etc.)

This position is 100% onsite at our Corporate Office in Phoenix, Arizona. Flexibility to work extra hours when needed is essential.