Administrative Assistant for Worship Collective

Working independently and exercising good judgment and discretion, the Administrative Assistant is responsible for providing administrative support to the Executive Director and Director(s). ESSENTIAL FUNCTIONS AND RESPONSIBILITIES Job duties include, but are not limited to - Team Operations: Support and maintain accurate and organized records, including student data and other relevant data. Track and maintain student member profiles that include various detailed attendance reports, time-off requests, academic excused forms and other important intake forms. Provide support in the creation and maintenance of departmental databases and spreadsheets. Maintain office calendar and schedule meetings for Executive Director. Communication and Clerical: Oversight and management of the department email inbox, direct communications efficiently, respond to inquiries and forward relevant information to appropriate team members. Assist in managing intake forms for various team needs and forward relevant information to the appropriate team members. Draft and edit internal and external department communications, including guest and travel itineraries, paying close attention to detail with a commitment to creativity and clarity. Reconciliation and Purchasing: Create requisition carts in BuyLU to be assigned to the Director of Operations for purchase orders. Create and track Infor expense reports to be reviewed and approved by the Director of Operations. Events and Special Projects: Schedule and assist in planning training week activities and other various team events throughout the year. Provide organizational and operational support throughout travel and tour season. Provide organizational and operational support throughout audition process. Department Development and Meetings: Provide support and help oversee student workers tasks and weekly schedules. Actively participate in weekly staff meetings as it pertains to the ministry of the LWC and provide detailed notes and administrative updates. Actively participate in bi-weekly team gatherings with LWC students and staff. Office Management: Greet and welcome students, guests and staff. Serve as the first impression to visitors. Answer LWC direct phone line and provide information to callers with poise and cheer. Sign for packages and manage deliveries, ensuring that all items are properly received and distributed to the appropriate team members. Strictly adheres to Liberty University policies, representing the University in an exemplary manner. Works effectively as a team member, embracing and fostering LU's Christian model and Mission - Training Champions for Christ. SUPERVISORY RESPONSIBILITIES This position is responsible for supervising 6 student work assistants. QUALIFICATIONS AND CREDENTIALS Education and Experience Four-year college degree or equivalent market experience is preferred. Strong organizational abilities and well-developed communication skills required. 3-4 years experience in an administrative role is preferred. ABILITIES AND COMPETENCIES ESSENTIAL TO THE FUNCTION OF THE JOB Communication and Comprehension Ability to effectively communicate both verbally and in writing to convey clear, well articulated information. Ability to understand, speak, and write English in order to convey messages and correspond in an articulate and professional manner. Possess public communication skills that allow professional representation of Liberty University. Strong organizational skills. Excellent computer skills with 3-5 experience in Microsoft Excel, Teams and Outlook, Planning Center (preferred). Problem Solving Intuitively able to reason, analyze information and events, and apply judgment in order to solve problems of both a routine and complex nature. Physical and Sensory Abilities Occasionally required to travel to local and campus locations. Frequently required to sit to perform deskwork or type on a keyboard. Regularly required to hear and speak in order to effectively communicate orally. Regularly required to stand, walk, and climb stairs to move about the campus. Handle materials, reach overhead, kneel or stoop in order to conduct business. Regularly lift 10 or fewer pounds. WORKING CONDITIONS Work Environment The working environment in which one will typically perform the essential functions of this position is a climate-controlled setting. It is well lighted, and the noise level is moderate. Working environment may include facilitation of events outdoors occasionally. Driving Requirements Use of one's personal vehicle (or LU vehicles) may be required for travel in the performance of the essential functions of this position. Proof of a valid Virginia driver's license, an acceptable DMV record, and liability insurance is required. Target Hire Date 2025-02-03 Time Type Full time Location Lynchburg - In Office The University is an Equal Opportunity Employer. We believe it is our moral and legal obligation to meet the responsibility of ensuring that all management practices regarding employees are conducted in a nondiscriminatory manner. In compliance with Title VII of the 1964 Civil Rights Act, and other applicable federal and state statutes, all recruiting, hiring, training, and promoting for all job classifications will be administered without regard to race, color, ancestry, age, sex, national origin, pregnancy or childbirth, disability, military veteran status or other applicable status protected by law, including state of employment protected classes. It is, therefore, our policy and intention to evaluate all employees and prospective employees strictly according to the requirements of the job. All personnel related activities such as compensation, benefits, transfers, job classification, assignments, working conditions, educational assistance, terminations, layoffs, and return from layoffs, and all other terms, conditions and privileges of employment will be administered without regard to race, color, ancestry, age, sex, national origin, pregnancy or childbirth, disability, military veteran status or other applicable status protected by law, including all applicable state of employment protected classes. The University is a Christian religious-affiliated organization; and as such, is not subject to religious discrimination requirements. The University's hiring practices and EEO discrimination practices are in full compliance with both federal and state law. Federal law creates an exception to the "religion" component of the employment discrimination laws for religious organizations (including educational institutions), and permits them to give employment practice preference to members of their own religious beliefs.